Property Administrator
Cbre
Providing advanced administrative support in property management, including tenant communication, lease administration, and report preparation.
1m ago
Junior (1-3 years)
Full Time
Philadelphia, PA
Office Full-Time
Company Size
115,000 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
invoice processing
lease administration
administrative support
file maintenance
vendor coordination
report preparation
- Submit invoices for payment and purchase orders by inputting them into the accounting system.
- Review internal lease administration documents such as lease abstracts as directed. Oversee lease administration activities including lease set up, lease changes, reporting etc.
- Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing and copying.
- Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company policies.
- Work with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.
- Forward original invoices to accounting for payment.
- Impact team through the quality of the services or information provided.
- Prepare tenant bills and submit upon approval.
- Help with preparations of monthly and quarterly management reports.
- Follow standardized procedures and practices and receives regular but moderate supervision and guidance.
- Evaluate and choose solutions from established options.
What you bring
high school
ged
math skills
ms office
problem solving
organizational
- High School Diploma or GED with 3-4 years of job-related experience.
- Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
- Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.
- In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. organizational skills with an advanced inquisitive mentality.
- Recognize and solve typical and atypical problems that can occur in own work area.
- A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa Sponsorship- applicants must be currently authorized to work in the us without visa sponsorship.
- cbre may conduct background checks as part of the hiring process.
People also searched
Administrative Assistant Jobs in Philadelphia United StatesOffice Administrator Jobs in Philadelphia United StatesOperations Administrator Jobs in Philadelphia United StatesBusiness Support Admin Jobs in Philadelphia United StatesProcurement Administrator Jobs in Philadelphia United StatesAdministrative Assistant Jobs in Chester United StatesOffice Administrator Jobs in Chester United StatesOperations Administrator Jobs in Chester United States
Company
Overview
Founded 1906
Year Established
Operates as the world’s largest commercial real estate services firm with a long-standing history.
100+ Countries
Global Presence
Maintains a strong presence across continents, offering market-leading research and analytics.
- Specializes in property leasing, investment management, and advisory services across global markets.
- Serves a diverse client base ranging from major corporations and institutions to small businesses and individual investors.
- Handles a wide array of projects, including office buildings, mixed-use developments, retail centers, and industrial parks.
- Known for its innovative use of technology and data to drive real estate decisions.
- Operates across various sectors, with significant expertise in healthcare, retail, and logistics.
- Involved in landmark deals, such as multi-billion dollar real estate transactions and major urban redevelopment projects.
- Respect – We act with consideration for others’ ideas and share information openly to inspire trust and encourage collaboration.
- Integrity – No one individual, no one deal, no one client, is bigger than our commitment to our company and what we stand for.
- Service – We approach our clients’ challenges with enthusiasm and diligence, building long‑term relationships by connecting the right people, capital and opportunities.
- Excellence – We focus relentlessly on creating winning outcomes for our clients, employees and shareholders.
97% from Properties
Emission Sources
Ninety-seven percent of emissions stem from managing and developing properties for clients.
50% Reduction
Scope 1 and 2 Emissions
Aiming to cut Scope 1 and 2 emissions by 50% by 2030.
100% Renewable
Corporate Energy
Switching to 100% renewable energy by 2025 and 100% electric vehicles by 2035.
68% Cut
Corporate Emissions
Recognized by Forbes as a U.S. Net-Zero Leader with significant emission reductions.
- Committed to Net Zero greenhouse gas emissions across its value chain by 2040.
- Targets validated by the Science Based Targets initiative (SBTi), aligned with limiting warming to 1.5 °C.
26,000 members
EBRG Membership
The company supports a culture of belonging and respect through 26,000 employees across 22 Employee Business Resource Groups (EBRGs).
- Maintain zero tolerance for discrimination in any form; insist on a workplace where everyone is treated fairly and with respect.
- Foster a culture where every employee feels they belong, are heard and valued—creating a more engaged and productive workforce.
- Aspire to be diverse across all dimensions to build stronger teams and better outcomes through varied perspectives, backgrounds and life experiences.