Executive Assistant

About the Role

• Manage executive calendars, schedule meetings, and arrange travel. • Prioritize and oversee multiple projects, ensuring timely follow‑through. • Create visual presentations and draft written communications for internal and external audiences. • Coordinate large meetings, handling venue selection, video conferencing, materials, catering, and gifts. • Support annual business planning processes for the Finance Leadership Team. • Handle inbound and outbound electronic and written communications. • Process expense reports accurately and promptly. • Perform assigned project management tasks. • Assist with onboarding of new team members reporting to supported executives. • Maintain filing and tickler systems, organizing paperwork and priorities. • Build effective relationships across diverse backgrounds and organizational levels. • Answer telephone calls promptly and professionally.

Key Responsibilities

• ▸calendar management
• ▸project coordination
• ▸presentation design
• ▸meeting coordination
• ▸expense processing
• ▸onboarding support

What You Bring

The position operates in a fast‑paced environment, requiring the ability to handle confidential information, coordinate cross‑functional initiatives, and foster relationships across diverse teams. Ideal candidates will have extensive executive support experience, strong proficiency with Microsoft tools, and a track record of professionalism, discretion, and effective communication. • Minimum 7 years experience supporting corporate executives. • Bachelor’s degree preferred (not required). • Highly proficient in Microsoft Outlook, Teams, Word, Excel, PowerPoint; ability to learn SurveyMonkey, Oracle, and other online tools. • Demonstrated professionalism, confidentiality, and discretion with sensitive financial and personnel data. • Strong problem‑solving, analytical, and creative solution abilities. • Excellent written and verbal communication with keen attention to detail. • Ability to work flexibly, proactively, and efficiently in a changing environment. • Active listening, openness to diverse input, and a positive, helpful demeanor. • Basic research skills and competency navigating the Internet for information synthesis.

Requirements

• ▸executive support
• ▸microsoft office
• ▸surveymonkey
• ▸oracle
• ▸bachelor's
• ▸problem solving

Benefits

Mortenson provides a competitive salary ranging from $38.51 to $51.97 (higher in select locations) and a robust benefits suite, including health coverage, retirement matching, paid leave, mental‑health resources, tuition assistance, and wellness discounts. • Medical, prescription drug, vision, and dental plans at no additional cost. • 401(k) plan with generous Mortenson match. • Paid time off, holidays, and other paid leaves. • Employer‑paid life, AD&D, and disability insurance. • No‑cost mental health tools and concierge services. • Tuition reimbursement and adoption assistance. • Discounted gym membership program. • Base pay range $38.51–$51.97 USD (higher in select locations).

Work Environment

Office Full-Time