Syska Hennessy Group
A global consulting, engineering and commissioning firm for high‑performance built environments.
Invoice Specialist I
Prepare, review, and process client invoices for project-based accounting.
Job Highlights
About the Role
• Generate and process client invoices according to contract terms, billing schedules, and project progress. • Review time and expense entries for accuracy before billing. • Ensure proper revenue recognition and alignment with project accounting standards. • Track invoice status and follow up on outstanding or disputed items. • Use ERP systems to manage invoicing workflows and maintain accurate billing records. • Assist with system upgrades, testing, and invoicing process improvements. • Collaborate with project managers to confirm billing milestones, budgets, and client requirements. • Verify invoices contain correct project codes, phases, and billing rates. • Provide billing data to support cost‑to‑complete and work‑in‑process reporting. • Prepare billing reports and summaries for internal review. • Support audit requests by supplying required invoice documentation. • Manage multiple priorities and meet deadlines consistently.
Key Responsibilities
- ▸invoice generation
- ▸erp management
- ▸revenue recognition
- ▸billing reporting
- ▸audit support
- ▸process improvement
What You Bring
We are seeking an Invoice Specialist I for our Charlotte, NC office. The role involves preparing, reviewing, and processing client invoices in line with contract terms and project milestones, requiring strong project accounting knowledge, attention to detail, and effective communication with project managers and finance staff. • Apply strong understanding of billing processes and project accounting principles. • Demonstrate proficiency in ERP systems and Microsoft Excel. • Exhibit excellent attention to detail, organization, and communication skills. • Hold an associate degree or equivalent experience in billing or accounting. • Prefer experience in project‑based billing within engineering, architecture, or consulting firms.
Requirements
- ▸project accounting
- ▸erp
- ▸excel
- ▸associate degree
- ▸project billing
- ▸detail oriented
Benefits
Our dynamic work environment offers a supportive culture, diverse workforce, competitive compensation, flexible summer schedules, and social events, providing everything needed for an exciting, challenging, and rewarding engineering career. Syska Hennessy Group offers a flexible benefits package supporting employee health, financial security, professional growth, and work‑life balance. We are committed to diversity, equality, and employee empowerment, offering opportunities to build an exceptional career and make a lasting impact. Salary range for this position is $38,043–$57,064 USD, adjusted for experience and location. • Receive comprehensive medical, dental, vision, life, and supplemental insurance. • Participate in a 401(k) plan with generous employer matching. • Access training, professional development courses, and incentive bonuses. • Benefit from competitive paid time off and half‑day work‑from‑home Fridays. • Get a transit/parking stipend.
Work Environment
Office Full-Time