Project Administrative Assistant

About the Role

• Perform general clerical duties and operate standard office equipment. • Answer and direct incoming calls, provide information, and take messages. • Maintain paper files and create electronic copies of records. • Receive, sort, and log all deliveries into a database. • Prepare outbound deliveries each day. • Assemble materials for design and construction meetings. • Record and update minutes for site meetings. • Procure consumable materials and office supplies. • Assist the Superintendent with equipment inventory tracking and organization. • Enter craft worker timecards for the Superintendent. • Provide general day‑to‑day support to the project team. • Schedule, track, and log repairs and routine maintenance for work trucks. • Offer maps and directions to visitors, subcontractors, deliveries, and new employees. • Log applicant information into the Craft Applicant Tracking Spreadsheet. • Utilize a no‑cost mental health tool and concierge service. • Obtain adoption assistance.

Key Responsibilities

• ▸delivery logging
• ▸inventory tracking
• ▸timecard entry
• ▸truck maintenance
• ▸file management
• ▸procurement

What You Bring

Mortenson is hiring a Project Administrative Assistant who will serve as a liaison across all staff levels in a dynamic environment. The role demands flexibility, resourcefulness, proactivity, and a high degree of professionalism and confidentiality. The successful candidate should be experienced in providing broad administrative and executive support while capable of working independently with minimal supervision. • Hold an associate’s degree in business or related field (preferred). • Possess at least three years of administrative experience supporting large teams. • Demonstrate proficiency in Microsoft Office, Excel, Outlook, Calendar, and PowerPoint. • Exhibit strong knowledge of basic office equipment operation. • Communicate effectively in both written and verbal forms.

Requirements

• ▸associate degree
• ▸administrative experience
• ▸microsoft office
• ▸office equipment
• ▸communication
• ▸proactivity

Benefits

Compensation ranges from $24.52 to $33.13 per hour, with higher rates in select locations such as Denver, Chicago, Seattle, Portland, and Washington, D.C. The position includes a comprehensive benefits package and requires legal authorization to work in the U.S. without visa sponsorship. • Receive medical, prescription drug, and vision coverage at no additional cost. • Access a dental insurance plan. • Participate in a 401(k) plan with a generous company match. • Earn paid time off, holidays, and other paid leaves. • Benefit from employer‑paid life, AD&D, and disability insurance. • Qualify for tuition reimbursement. • Enjoy a gym membership discount program.

Work Environment

Onsite