Property Administrator (CRE)

About the Role

The Property Administrator (CRE) provides essential administrative support to the Property Management Team, ensuring a high level of professionalism in handling property issues and responding promptly to tenant requests and concerns. • Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence • Schedule and coordinate meetings/special events, as requested • Assist in lease administration activities, including tenant contacts and insurance information; generate reports • Prepare and coordinate bid proposals, service contracts and approved invoices; assist in the bidding process and ensure compliance with C&W’s policies and procedures • Prepare and code invoices for Property Manager’s approval • Ensure office is stocked with office supplies and other required items to maintain the office • Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software • Track and file contracts and insurance certificates; maintain follow‑up system for expirations • Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders • Maintain the property purchase order system • Maintain lease and contract files, as well as other files located within the property management office • Promote and foster positive relationships with tenants and clients and track service calls as required • Assist with monthly and quarterly management reports as well as annual budget preparation • Process management and maintenance staff hours, tenant bill‑back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Key Responsibilities

• ▸invoice processing
• ▸contract management
• ▸work order system
• ▸lease administration
• ▸report preparation
• ▸tenant relations

What You Bring

This role operates in a professional office environment equipped with standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The employee spends the majority of time at a workstation, performing computer-based tasks, communicating with others, and occasionally moving around the workplace. • Communication Proficiency (oral and written) • Customer Focus (internal and external) • Organization Skills • Interpersonal Skills • Multi‑tasking • High school diploma/GED equivalent; Bachelor Degree preferred • Customer service experience preferred • Proficiency in Microsoft Office Suite • Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information

Requirements

• ▸microsoft office
• ▸bachelor degree
• ▸communication
• ▸customer focus
• ▸multi‑tasking

Benefits

Cushman & Wakefield offers a comprehensive benefits package that includes health, vision, dental, flexible spending accounts, retirement plans, life and disability insurance, as well as paid and unpaid time off. Compensation for this position is competitive, ranging from $21.25 to $25.00 per hour, and is determined based on factors such as location, experience, and applicable collective bargaining agreements.

Work Environment

Office Full-Time