Administrative Assistant

About the Role

The Administrative Assistant supports general office activities and projects, providing customer service support and handling communication with homeowners and board members under moderate supervision. This full‑time role is based at 42635 Melanie Place Suite 103, Palm Desert, CA 92211 and reports to management. • Update and file association documents for Community Managers; arrange delivery/pick‑up from storage. • Update homeowner and association information in C3 and shared files. • Process and distribute incoming and outgoing mail. • Handle print jobs, scanning, and faxing as needed. • Organize and prepare correspondence related to association business. • Receive and respond to calls from homeowners, board members, and vendors. • Follow through on various requests. • Review invoices for completeness and prepare payable vouchers for manager approval. • Prepare monthly board packages and in‑house mailings for community managers. • Relieve concierge/reception as needed. • Maintain organized workspaces, monitor supplies, and assist with stocking. • Operate general office equipment such as copier, fax, and phone systems. • Provide professional customer service and business correspondence. • Maintain confidentiality and discretion in all duties. • Prioritize tasks, manage time, and meet deadlines.

Key Responsibilities

• ▸document management
• ▸data entry
• ▸mail processing
• ▸print/scan
• ▸invoice review
• ▸board packages

What You Bring

The position requires proficiency with Microsoft Office, professional written and verbal communication, and the ability to work collaboratively with community managers, vendors, and other stakeholders. Candidates must be detail‑oriented, self‑motivated, able to maintain confidentiality, and capable of managing time and priorities in an office environment. A high school diploma or GED is required, along with at least one year of related experience. The role offers $23 per hour and is classified as full‑time. Associa is an equal‑opportunity employer. • Proficient in Microsoft Office (Word, Excel, Outlook). • Interpret verbal and written instructions accurately. • Self‑motivated, proactive, detail‑oriented, and effective in team settings. • Communicate effectively by phone, email, and in‑person. • Hold a High School Diploma or GED with at least one year of related experience.

Requirements

• ▸microsoft office
• ▸high school
• ▸1 year
• ▸self‑motivated
• ▸detail‑oriented
• ▸teamwork

Work Environment

Office Full-Time