Sales Operations Specialist - Administrative

About the Role

The role covers a wide range of activities, including travel coordination, presentation preparation, onboarding support, scheduling, expense reporting, meeting logistics, and monthly reporting. By streamlining processes and maintaining clear communication across Sales Operations, IT, HR, and other business units, the specialist helps ensure smooth day‑to‑day operations. • Manage travel arrangements while adhering to compliance policies. • Create and finalize regional presentations using gathered data and templates. • Coordinate onboarding for new sales team members, ensuring access, equipment, and meetings are ready. • Act as primary point of contact for regional sales teams and facilitate internal partner connections. • Maintain senior leaders' schedules, book meetings, resolve conflicts, and communicate priorities. • Prepare and submit expense reports via Concur in accordance with company policies. • Organize internal and external meetings, handling logistics and follow‑up actions. • Support monthly reporting by compiling snapshots, key opportunities, and market updates. • Ensure compliance with all applicable external and internal regulations and guidelines. • Handle confidential employee and organizational strategy information securely. • Manage multiple projects simultaneously to support several sales leaders. • Learn and utilize additional software tools as needed. • Prioritize tasks with urgency, maintaining motivation and organization. • Work in the Mountain Time Zone to support West and Central time zones.

Key Responsibilities

• ▸travel coordination
• ▸presentation prep
• ▸expense reporting
• ▸meeting logistics
• ▸monthly reporting
• ▸project management

What You Bring

Candidates must have appropriate US work authorization and a combination of education and experience such as a bachelor’s degree with two years, an associate degree with four years, or six+ years of administrative support. They should be able to work in the Mountain Time Zone, handle confidential information, communicate professionally across functions, and manage multiple projects for sales leadership. The position requires strong Microsoft Office skills, especially Excel formulas and pivot tables, and the ability to quickly learn additional software tools. Applicants should be motivated, organized, and capable of prioritizing responsibilities with a steady sense of urgency. • Communicate clearly and professionally across multiple functions and seniority levels. • Demonstrate proficiency in Microsoft Office, especially Excel formulas and pivot tables. • Hold US work authorization; meet education/experience criteria (Bachelor + 2 yrs, Associate + 4 yrs, or 6+ yrs admin support).

Requirements

• ▸excel
• ▸pivot tables
• ▸microsoft office
• ▸us authorization
• ▸bachelor's
• ▸project management

Benefits

Hitachi Energy offers exposure to advanced energy technologies, collaborative work environments, and career development programs. Employees receive attractive health and retirement benefits, paid leave, flexible work arrangements, and a salary range of $73,800 to $110,800 annually, dependent on experience and location. The company is an equal‑opportunity employer and provides accommodations for applicants with disabilities. • Receive a salary ranging from $73,800 to $110,800 annually, based on experience and location. • Access learning platforms, career development programs, health and retirement benefits, paid leave, and flexible work arrangements.

Work Environment

Remote