Brookfield Properties
A global leader in real estate with a focus on commercial, retail, residential, and mixed-use properties.
Purchasing Coordinator
Admin coordinator managing Build Pro, vendor contracts, invoices, and purchase orders.
Job Highlights
About the Role
The role serves as the administrator for the Build Pro system, supporting the construction and purchasing teams. Key duties include assigning team members to lots, running and troubleshooting integration status reports, and managing purchase orders, EPOs, and quarterly rebate reports. The administrator also handles trade partner agreements, vendor set‑up, insurance certificates, document management, APR invoice processing, and acts as a liaison between Accounts Payable and trade partners. • Administer Build Pro system and assign construction team members to lots • Run and troubleshoot Integration Status Reports • Alert pending purchase orders and EPOs awaiting reconciliation • Complete Build Pro jobs for closings after eight months • Track and maintain quarterly rebate reports • Prepare and send trade partner agreements via DocuSign • Maintain master subcontract agreements and set up new vendors • Manage vendor certificates of insurance and coordinate requests with Accounting • Handle document management on Build Pro and NSE Web • Liaise between Accounts Payable and trade partners, including AP lookup and invoice management • Troubleshoot purchase order issues
Key Responsibilities
- ▸build pro
- ▸integration reports
- ▸purchase orders
- ▸rebate tracking
- ▸docusign
- ▸vendor management
What You Bring
Candidates should possess a bachelor’s degree or at least five years of relevant home‑builder administrative experience. Prior experience with Build Pro is advantageous, and strong communication skills are essential. Proficiency with Microsoft Office, Newstar, and preferably Build Pro, along with the ability to multitask accurately and with integrity, is required. • Bachelor’s degree or five+ years of relevant home‑builder administrative experience • Prior experience with Build Pro (preferred) • Strong communication skills • Proficient with MS Office, Newstar, and preferably Build Pro • Ability to multitask with high accuracy, judgment, integrity, and creativity
Requirements
- ▸bachelor's
- ▸build pro
- ▸ms office
- ▸newstar
- ▸communication
- ▸multitasking
Benefits
Brookfield Residential offers competitive compensation and comprehensive medical, dental, and vision benefits starting on day one. Additional perks include 401(k) matching (or RRSP contributions), career development programs, charitable donation matching, paid volunteer hours, paid parental leave, and family‑planning assistance such as IVF, surrogacy, and adoption options. Employees also receive wellness and mental‑health resources, pet insurance, and a culture built on passion, integrity, and community. • Competitive compensation • Extended medical, dental, and vision benefits starting day one • 401(k) matching with vesting beginning day one (or RRSP contributions) • Career development programs • Charitable donation matching and paid volunteer hours • Paid parental leave and family‑planning assistance (IVF, surrogacy, adoption) • Wellness and mental‑health resources • Pet insurance
Work Environment
Office Full-Time