Travel Coordinator

About the Role

In this role you will be responsible for mobilisation and ongoing travel and accommodation requirements for employees on New Energy projects, handling bookings for flights, accommodation and hire cars using approved systems such as Concur and preferred suppliers while ensuring compliance with UGL policy. You will review and approve travel‑related invoices promptly, provide travel advice, liaise with recruitment for onboarding, assist with mobilisation procedures and site admin support, deliver general admin support, manage rosters, and prepare reports as required, as well as undertake any additional project‑related tasks directed by the project team or line manager. • Book flights, accommodation, and hire cars using Concur and preferred suppliers, ensuring policy compliance. • Review and approve travel invoices promptly, seeking cost‑effective alternatives when needed. • Provide travel advice, coordinate onboarding with recruitment, and support mobilisation and site administration. • Deliver general admin support, manage rosters, perform data entry, and prepare required reports. • Perform additional project‑related tasks as directed by the project team or line manager.

Key Responsibilities

• ▸travel booking
• ▸concur system
• ▸invoice review
• ▸roster management
• ▸report preparation
• ▸mobilisation support

What You Bring

UGL’s New Energy national business unit is experiencing rapid growth and is looking for motivated and capable people. The unit leverages in‑house engineering and design capability together with strong project delivery and operations and maintenance expertise to target solar, battery energy storage, wind, hydrogen and ammonia projects. The UGL New Energy team is seeking an experienced Travel Coordinator to join the New Energy team. UGL values diversity and inclusion, encouraging applications from Indigenous Australians, women, military veterans, culturally diverse backgrounds, people with disabilities and the LGBTIQ+ community. The ideal candidate has previous experience in a travel or project administrator role, advanced Microsoft Office skills, initiative, the ability to work independently and as part of a team, strong organisational, multitasking and prioritisation skills, high attention to detail and a track record of meeting tight deadlines. • Possess prior experience as a travel or project administrator with advanced Microsoft Office proficiency. • Demonstrate strong organisational, multitasking, prioritisation, and attention‑to‑detail abilities. • Work independently and collaboratively, showing initiative and meeting tight deadlines.

Requirements

• ▸travel admin
• ▸ms office
• ▸detail oriented
• ▸multitasking
• ▸teamwork
• ▸renewables

Benefits

Joining UGL provides exposure to a diverse range of projects within an 8,000‑plus organisation owned by the CIMIC Group, personal development and further training opportunities, a competitive remuneration package, health and wellbeing programs including company‑funded salary continuance insurance, flexible work arrangements and a culture that values diversity and innovation. The company celebrates success through a monthly reward and recognition scheme, offering a bright future and opportunities for career growth in a great place to work. • Benefit from exposure to diverse projects, personal development, training, competitive remuneration and health & wellbeing programs. • Enjoy flexible work arrangements, a diversity‑focused culture, and a monthly reward and recognition scheme.

Work Environment

Office Full-Time