Project Administrative Assistant

About the Role

• Perform clerical tasks and operate basic office equipment. • Answer incoming calls, provide information, forward calls, and take messages. • File and maintain written and electronic records. • Receive, sort, and log deliveries in the computer database. • Prepare daily outbound deliveries and meeting materials. • Record and update minutes for site meetings. • Procure consumable materials and office supplies. • Assist Superintendent with equipment inventory tracking and craft worker timecards. • Provide general project team support and handle day‑to‑day tasks. • Schedule, track, and log repairs and maintenance for work trucks. • Provide maps and directions to visitors, subcontractors, deliveries, and new employees. • Log applicant information into the Craft Applicant Tracking Spreadsheet.

Key Responsibilities

• ▸records management
• ▸delivery logistics
• ▸inventory tracking
• ▸repair scheduling
• ▸procurement
• ▸meeting coordination

What You Bring

Mortenson is seeking a Project Administrative Assistant who can interact with staff at all levels in a dynamic environment. The role requires flexibility, resourcefulness, proactivity, efficiency, and a high level of professionalism and confidentiality. The ideal candidate will handle a wide range of administrative and executive support tasks independently or with minimal supervision. Visa sponsorship is not offered; candidates must be legally authorized to work in the United States without sponsorship. This posting typically remains open for a minimum of five days, averaging 44 days. Mortenson does not accept unsolicited agency contacts without a valid agreement. • Associate’s degree in business or related field (preferred). • Minimum three years of administrative experience supporting multiple team members. • Current driver’s license and active Notary Public commission. • Proficiency with Microsoft Office (Word, Excel, PowerPoint), email, and calendar systems. • Strong knowledge of basic office equipment. • Excellent written and verbal communication skills. • Highly organized with the ability to work independently.

Requirements

• ▸associate’s degree
• ▸3+ years
• ▸notary
• ▸microsoft office
• ▸office equipment
• ▸communication

Benefits

The base pay for this position ranges from $24.52 to $33.12, with higher rates for locations such as Denver, Chicago, Seattle, Portland, and Washington, D.C. Benefits include medical, vision, dental, 401(k) with company match, paid time off, life and disability insurance, mental‑health resources, tuition reimbursement, adoption assistance, and a gym‑membership discount. Additional perks are provided for non‑craft and non‑union employees working 25+ hours per week.

Work Environment

Onsite