Marketing Coordinator

About the Role

The coordinator will manage marketing activities such as monitoring solicitations, filing proposals, maintaining business development data, supporting strategic planning, creating digital and social‑media content, developing internal communications, and coordinating large meetings and events. • Monitor client and industry websites for solicitation status. • File proposal and presentation materials after submission. • Support management of CRM and financial systems for reporting metrics and dashboards. • Maintain accurate project and resume data in business development systems. • Arrange professional photography for projects. • Assist in developing annual and long‑term strategic plans and growth initiatives. • Implement key growth initiatives and investments per strategic plans. • Support client plan development and market‑share strategies. • Solicit formal client feedback. • Administer go/no‑go decision process using HDR’s Matrix of Authority. • Contribute to content‑marketing campaigns to boost brand visibility. • Develop and publish digital content that reflects HDR’s brand and thought leadership. • Execute social‑media campaigns. • Support strategies that promote HDR’s brand and technical talent with industry associations. • Create marketing collateral for business development. • Produce internal communications content (announcements, presentations, videos, webinars). • Plan and coordinate large internal meetings (in‑person or virtual). • Maintain inventory of branded materials for client visits, conferences, and recruiting.

Key Responsibilities

• ▸crm management
• ▸data maintenance
• ▸strategic planning
• ▸content creation
• ▸social media
• ▸event coordination

What You Bring

Success in this role requires the ability to thrive in a fast‑paced, deadline‑driven setting, with meticulous attention to detail, strong prioritization and time‑management skills, and a collaborative spirit that works well with diverse personalities and professional styles. Candidates should hold a bachelor’s degree in Marketing, Business Communications, Journalism or a related field, have at least three years of document layout experience, be proficient with Adobe Creative Suite and Microsoft Office, and possess excellent written and verbal communication skills, strong organization, and a willingness to travel. • Bachelor’s degree in Marketing, Business Communications, Journalism or related field. • Minimum 3 years of document layout and production experience. • Experience in the A/E industry (strongly desired). • Strong understanding of the proposal production process for professional services. • Advanced proficiency with Adobe Creative Suite (InDesign, Photoshop) and Microsoft Office. • Excellent written and verbal communication skills. • Strong organizational, prioritization, and time‑management abilities. • Ability to work independently, meet tight deadlines, and make critical decisions. • Quick self‑starter, team‑oriented, adaptable to diverse personalities and styles. • Willingness to travel and engage in‑person.

Requirements

• ▸bachelor’s
• ▸3 years
• ▸adobe
• ▸microsoft
• ▸a/e
• ▸communication

Benefits

At HDR, employee‑owners create a welcoming environment where everyone is valued, respected, and empowered to bring their authentic selves and innovative ideas to work each day, fostering a culture of inclusion both within the company and the communities we serve.

Work Environment

Office Full-Time