Hdr
HDR provides architecture, engineering, environmental, and construction services for infrastructure projects.
Administrative/Office Assistant
Provide administrative support, reception, event coordination, and office management.
Job Highlights
About the Role
• Serve as backup receptionist: answer calls, greet visitors, and schedule conference calls. • Maintain conference rooms and reception area, including technical setup. • Coordinate in-house and client meetings. • Manage catering orders, set-up, and clean-up. • Perform daily kitchen maintenance and supply management. • Process incoming and outgoing mail and shipments (USPS, UPS, FedEx, courier). • Liaise with property management for repairs, lost & found, janitorial concerns, and room reservations. • Coordinate with office vendors such as vending, coffee machines, and plants. • Provide executive administrative support to Area Manager, Administrative Manager, and HR, including operating plans and reports. • Develop and maintain departmental administrative policies and procedures. • Act as backup timecard administrator, assisting employees with submission and approval. • Produce communications via email, SharePoint, presentations, and documents. • Perform word processing and formatting for letters, memos, reports, and labels. • Order and maintain office supplies; assist Safety Coordinator with safety gear. • Guide employees on administrative matters as needed. • Support all business groups with administrative tasks. • Coordinate employee engagement events. • Collaborate with other administrative staff to complete support activities.
Key Responsibilities
- ▸reception backup
- ▸conference setup
- ▸mail processing
- ▸vendor coordination
- ▸timecard admin
- ▸policy development
What You Bring
• Associate’s degree preferred. • Minimum three years professional experience. • Availability during core business hours, Monday‑Friday. • Strong organizational skills and attention to detail. • Ability to take direction from multiple levels of staff. • High School diploma or equivalent. • Self‑motivated, detail‑oriented professional with multitasking ability. • Proficiency with MS Office (Word, Outlook). • Ability to handle confidential information. • Flexibility to prioritize multiple tasks for various managers in a fast‑paced environment. • Excellent verbal and written communication, including grammar, proofreading, and telephone etiquette.
Requirements
- ▸associate degree
- ▸high school
- ▸3 years
- ▸ms office
- ▸organizational
- ▸communication
Benefits
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute.
Work Environment
Office Full-Time