Aecom
Trusted global infrastructure consulting firm delivering engineering, design, construction management services.
Document Controller ( مراقب المستندات)
Manage document libraries, transmittals, and office administration for engineering projects.
Job Highlights
About the Role
• Establish and maintain a library of reference documents, adhering to quality standards. • Correlate project and proposal records information. • Type, copy, distribute, and file project correspondence and meeting minutes. • Assist in preparing meeting minutes for project managers and directors. • Prepare mock‑up operation manuals and job data books, including indexes, binders and printing. • Arrange cataloguing, packing, long‑term storage or disposal of engineering documents at project closeout. • Prepare transmittals for engineering documents and requisitions. • Establish and maintain files and computerized indexes for active engineering documents; generate reports as needed. • Maintain data distribution schedule for assigned projects based on client, project and supplier requirements. • Perform office administration duties, including furniture, well‑being requests, and material orders. • Keep an inventory of office and site workstation equipment and monitor it. • Support the office secretary to meet office requirements and demands. • Collaborate with secretaries, project administrators and managers to ensure cohesive teamwork for the Environmental department. • Assist in arranging social activities when requested by the Environmental Engineering Manager. • Ensure excellent serviceability to the entire Environmental department team.
Key Responsibilities
- ▸document library
- ▸transmittals
- ▸digital index
- ▸data distribution
- ▸manual prep
- ▸records correlation
What You Bring
This role is part of AECOM’s Fursa Program and is open exclusively to UAE nationals holding a valid family book. We are seeking a Document Controller to join our Dubai team, supporting project documentation, office administration and team coordination within the Environmental department. • 2–5 years’ experience as a Document Controller (project‑based roles may require more). • Strong command of Document Management Systems such as Aconex, SharePoint, and advanced MS Office (Excel, Word, Outlook). • Must be a UAE national holding a valid family book (per Emiratisation policy and UAE labour law).
Requirements
- ▸2-5 years
- ▸aconex
- ▸sharepoint
- ▸ms office
- ▸uae national
- ▸document control
Benefits
AECOM offers comprehensive benefits tailored to diverse employee needs, including medical, dental, vision, life and disability coverage, paid time off, flexible work options, well‑being resources, employee assistance, travel insurance, recognition awards, retirement savings and an employee stock purchase plan. Working at AECOM means being part of a global team that champions growth and career ambitions. You will engage in groundbreaking projects that shape communities and industries, supported by cutting‑edge technology, expert networks, award‑winning training and a culture of respect, collaboration and community.
Work Environment
Office Full-Time