Mott Macdonald
A global engineering, management, and development consultancy delivering innovative solutions.
Administrative Assistant
Provide admin support for PMO ops, governance docs, and document control.
Job Highlights
About the Role
In this Admin Support position, you will assist global projects by managing governance documentation, reporting dashboards, and onboarding processes. The job requires flexibility to juggle multiple priorities, respond to urgent tasks, and maintain professionalism and accuracy throughout. • Manage onboarding and accreditation for project team members • Assist with governance documentation and maintain reporting dashboards • Coordinate meetings, prepare agendas, and record minutes • Administer SharePoint access and ensure proper document storage and retrieval • Support document control activities under guidance of the Senior Specialist • Collaborate effectively with global teams and respect cultural differences
Key Responsibilities
- ▸onboarding
- ▸accreditation
- ▸governance docs
- ▸reporting dashboards
- ▸sharepoint
- ▸document control
What You Bring
The role provides administrative and coordination support for PMO operations, ensuring compliance with governance standards and handling document control activities. Key skills include strong organization, proficiency in MS Office and SharePoint, attention to detail, and excellent communication. Candidates should have at least one year of administrative support experience, preferably within engineering or construction environments. Required qualifications include a minimum of one year in administrative support, mastery of Microsoft Office Suite and SharePoint, strong organizational and time‑management abilities, and fluency in English for both oral and written communication. Candidates must be able to collaborate with global teams and adapt to cultural differences. Preferred experience involves supporting PMO or document‑control functions in engineering or construction, familiarity with EDMS platforms such as Aconex, ProCore, or Primavera Unifier, and knowledge of ISO 19650 standards and governance frameworks. • Respond promptly to urgent requests and adapt to shifting priorities • Provide at least 1 year of administrative support experience, preferably in engineering or construction • Demonstrate proficiency in Microsoft Office Suite and SharePoint • Exhibit strong organization, time‑management, and communication skills in English • Preferably support PMO or document‑control functions on engineering/construction projects • Familiarity with EDMS platforms such as Aconex, ProCore, or Primavera Unifier • Knowledge of ISO 19650 standards and governance frameworks
Requirements
- ▸ms office
- ▸sharepoint
- ▸aconex
- ▸iso 19650
- ▸pmo
- ▸1 year
Benefits
Mott MacDonald promotes flexible working to help staff achieve work‑life balance and welcomes candidates seeking career flexibility. The benefits package includes agile working, critical illness and compassionate leave, paternity leave, group life and medical insurance, career mobility options, global employment opportunities, and a culture of global collaboration and knowledge sharing. • Offer agile/flexible working arrangements to support work‑life balance • Provide benefits including critical illness and compassionate leave, paternity leave, group life and medical insurance, career mobility, global employment opportunities, and knowledge sharing
Work Environment
Office Full-Time