Accounting Support Specialist

About the Role

The position operates in a standard office setting with hybrid or remote options depending on company policy, and may require extended hours during month‑end close or audit periods. The specialist will support month‑end activities, audit requests, and ensure compliance with internal accounting policies and procedures. • Perform reconciliations of general ledger accounts related to AP, AR, cash, and other balance‑sheet accounts. • Investigate and resolve discrepancies between subledgers and the general ledger. • Assist with month‑end close activities, including journal entries and reconciliation schedules. • Support audit requests by preparing reconciliations and documentation. • Maintain reconciliation documentation and ensure compliance with internal policies. • Research and resolve complex AR issues such as misapplied payments, overpayments, and short‑pays. • Apply payments accurately across multiple entities and subsidiaries. • Review and verify AR transactions are recorded correctly in the general ledger. • Assist with client refunds, credit memos, and revenue reclassification. • Support a compliant BillPay process, handling client credit card payments and routing for approval. • Collaborate with billing, sales, and client services to troubleshoot client account issues. • Review and enter vendor invoices with proper coding to GL accounts and entities. • Support weekly payment processing by reviewing batches for accuracy and completeness. • Reconcile monthly company credit card activity, matching receipts to full payment amounts. • Research AP variances to ensure expense recognition aligns with policy and period cutoffs. • Assist with vendor reconciliations and posting of accruals and prepaids at period‑end.

Key Responsibilities

• ▸ledger reconciliation
• ▸month‑close
• ▸audit support
• ▸ar issues
• ▸payments processing
• ▸vendor invoicing

What You Bring

ECS Group of Companies is looking for an adaptable, detail‑oriented Accounting Support Specialist to handle both Accounts Payable (AP) and Accounts Receivable (AR) functions. The role emphasizes account reconciliation, general ledger accuracy, and transaction integrity, requiring critical thinking and problem‑solving skills. Candidates must be able to shift between AP and AR duties as department needs evolve and possess a solid foundation in accounting principles to resolve complex transactional issues in a dynamic, multi‑entity environment. Qualified applicants should have at least an associate’s degree in Accounting, Finance, or a related field (a bachelor’s degree is preferred) and a minimum of two years of experience focused on AP, AR, or general ledger accounting. Experience in a multi‑entity environment and familiarity with ERP systems such as Microsoft Dynamics 365, NetSuite, or SAP are strongly preferred, along with advanced Excel skills and the ability to independently research and resolve complex transaction issues. • Associate’s degree in Accounting, Finance, or related field required; bachelor’s preferred. • 2+ years of accounting experience focusing on AP, AR, or GL accounting. • Experience in a multi‑entity environment; intercompany experience preferred. • Strong understanding of debits/credits and general ledger transaction flow. • Familiarity with ERP systems (e.g., Microsoft Dynamics 365, NetSuite, SAP) strongly preferred. • Proficient in Excel and capable of analyzing large datasets to identify and resolve variances. • Ability to research and resolve complex transactional issues independently.

Requirements

• ▸associate degree
• ▸2+ years
• ▸multi‑entity
• ▸erp systems
• ▸advanced excel
• ▸problem solving

Benefits

• Standard office setting; hybrid or remote options may be available based on company policy. • Extended hours required during month‑end or audit periods.

Work Environment

Hybrid