Maintenance Coordinator I

About the Role

The coordinator ensures the smooth functioning of maintenance operations through financial oversight, cross‑departmental coordination, safety compliance, and project execution. They also handle regional administrative duties, including meeting organization and staff support. • Process invoices, track budgets, report variances, accruals, and disputed invoices. • Analyze expenses to identify trends or issues. • Serve as communication link between departments and support safety initiatives. • Maintain and update maintenance, environmental, and quality‑metric records. • Assist with contracts, statements of work, and RFP processes. • Coordinate large projects and vendor schedules, monitoring progress. • Support capital planning and ensure insurance/contract compliance. • Organize staff meetings, schedules, and generate reports. • Monitor preventative‑maintenance activities and ticket completion. • Train and guide Community Coordinator I staff.

Key Responsibilities

• ▸invoice management
• ▸budget tracking
• ▸expense analysis
• ▸project coordination
• ▸records maintenance
• ▸staff training

What You Bring

Candidates must hold at least a high‑school diploma, with a bachelor’s degree preferred, and have two to three years of administrative experience; property‑management background is advantageous. Required competencies include strong communication, organization, multitasking, problem‑solving, attention to detail, and proficiency with Microsoft Office for reporting and presentations. This position is primarily office‑based in Denver, Colorado, with occasional physical tasks such as lifting up to 25 lb and climbing stairs or ladders. Standard office equipment and a collaborative setting support daily activities. • Track move‑in success rate and follow up with teams. • High school diploma required; bachelor’s degree preferred. • 2–3 years of administrative experience; property‑management experience a plus. • Strong communication, organization, multitasking, and problem‑solving skills. • Proficient in Microsoft Office; able to create reports and presentations. • Detail‑oriented, meets deadlines, basic math proficiency.

Requirements

• ▸bachelor's degree
• ▸microsoft office
• ▸admin experience
• ▸property management
• ▸problem solving
• ▸communication

Benefits

AvalonBay provides a comprehensive benefits package and a culture that recognizes employee contributions, offering opportunities for growth and a focus on core values. • Health, dental, and vision insurance. • 401(k) with company match. • Paid vacation, holidays, and tuition reimbursement. • Employee stock purchase plan. • 20 % discount on AvalonBay apartment homes. • Recognition programs and career growth opportunities.

Work Environment

Office Full-Time