Regional Administrator

About the Role

The Regional Administrator provides essential administrative and systems support to regional engineering and project teams, managing purchasing, project administration, system uploads, and coordination activities to ensure efficient and accurate delivery of projects and operational processes in line with company procedures. Key responsibilities include creating and maintaining SAP project records, uploading documentation and cost data, managing subcontract orders, placing SAP and Coupa purchase orders, coordinating DHL shipments, supporting staff purchasing, handling timesheets, maintaining calibration schedules for engineering tools, and providing general administrative support for audits and compliance checks. • Create and maintain projects within SAP, including initial project setup and ongoing updates • Upload and manage project data, documentation, and cost information within SAP • Create structured project folders, ensuring accurate file storage and transfer of project documentation • Upload and administer new subcontract orders, ensuring correct documentation and approvals are in place • Place SAP orders for regional projects in line with approved budgets and procedures • Raise and manage Coupa purchase orders, ensuring compliance with procurement processes • Support staff purchasing, including raising requests, tracking orders, and resolving queries • Liaise with finance and procurement teams to resolve order, invoice, or system issues • Coordinate DHL shipments, including booking, tracking, and resolving delivery issues • Act as a point of contact for suppliers and subcontractors regarding orders and documentation • Manage the calibration schedule for engineering tools, ensuring records are maintained and equipment remains compliant • Track calibration dates, arrange servicing, and maintain certification records • Administer and process timesheets, ensuring accuracy, completeness, and timely submission • Resolve discrepancies in collaboration with managers and staff • Maintain accurate records and databases across regional systems • Support audits, project reviews, and compliance checks by providing documentation and reports • Provide general administrative support to regional engineering teams as required • Track and record engineering teams and Management H&S completions • Track and raise awareness of upcoming H&S renewal requirements

Key Responsibilities

• ▸sap management
• ▸data upload
• ▸po management
• ▸calibration schedule
• ▸dhl coordination
• ▸timesheets

What You Bring

The role requires previous experience in an administrative or project support capacity, strong knowledge of SAP and purchasing systems such as Coupa, high accuracy, strong organisational and prioritisation skills, effective communication across teams and suppliers, and proficiency in Microsoft Office, particularly Excel and Outlook. Desirable experience includes supporting engineering or construction projects, understanding procurement or logistics, and managing compliance records, while personal attributes should be highly organised, proactive, professional, and able to manage multiple priorities with a strong problem‑solving mindset. • Previous experience in an administrative or project support role • Strong working knowledge of SAP and purchasing systems (e.g., Coupa) • High level of accuracy and attention to detail • Strong organisational and prioritisation skills • Confident communicator with the ability to liaise across teams and suppliers • Competent in Microsoft Office, particularly Excel and Outlook • Experience supporting engineering, construction, or technical projects • Understanding of procurement, subcontract management, or logistics coordination • Experience managing compliance‑related records (e.g., calibration, audits) • Highly organised and methodical • Proactive and able to work independently • Professional, reliable, and discreet • Comfortable managing multiple priorities and deadlines • Strong problem‑solving mindset

Requirements

• ▸sap
• ▸coupa
• ▸excel
• ▸project support
• ▸procurement
• ▸problem solving

Benefits

Employees enjoy a competitive salary and bonus scheme, 28 days of annual leave plus public holidays with a holiday buy and sell programme, a pension scheme, employee share ownership, health and wellbeing support options including gym flexibility, an open talent market for internal mobility, shopping and dining discounts, and access to a learning portal. • Competitive salary & Bonus Scheme • 28 Days Annual Leave + Public Holidays, Holiday Buy & Sell programme • Pension Scheme • Employee Share Ownership Programme • Various Health & Wellbeing Support Options, Gym Flex • Open Talent Market (internal mobility opportunities + access to mentors & projects globally) • Shopping & Dining Discounts • Learning Portal and more

Work Environment

Office Full-Time