Facility Solutions Group
Single‑source provider of lighting, electrical, energy management, signage and smart building services.
Accounts Payable Specialist
Process vendor invoices, manage payments, ensure compliance and maintain vendor relations.
Job Highlights
About the Role
The Accounts Payable Specialist plays a pivotal role in maintaining the financial accuracy of the organization. This position is responsible for overseeing the timely processing of vendor invoices, managing payment cycles, and ensuring compliance with financial policies. The specialist works closely with procurement, treasury, and vendor management teams to verify invoice details, obtain approvals, and maintain positive vendor relationships. By monitoring payment schedules and reconciling statements, they help avoid late fees and support smooth finance operations. • Review incoming invoices for accuracy, completeness, and policy compliance • Enter invoice data into the ERP system and match to purchase orders and packing slips • Resolve pricing or information discrepancies and obtain required approvals • Process payments via checks, electronic transfers, or wires, ensuring correct amounts and vendor details • Maintain payment records, reconcile vendor statements, and monitor schedules to prevent late fees • Coordinate with procurement, treasury, and other departments for payment authorization • Build and maintain positive vendor relationships, addressing inquiries and issues • Verify vendor contact, tax, and banking information; assist in vendor selection and negotiations
Key Responsibilities
- ▸invoice review
- ▸erp entry
- ▸payment processing
- ▸record reconciliation
- ▸vendor coordination
- ▸compliance monitoring
What You Bring
Ideal candidates possess a high school diploma or higher education in accounting or finance, along with proven accounts payable experience and proficiency in ERP systems. Strong analytical, organizational, and communication skills are essential, and the company is an EEO/Affirmative Action employer. • High school diploma required; associate or bachelor’s degree in accounting/finance preferred • Proven accounts payable experience • Proficiency with accounting software or ERP systems • Strong attention to detail, data entry accuracy, and record‑keeping • Knowledge of basic accounting principles • Excellent organizational, time‑management, analytical, and problem‑solving abilities • Effective communication and interpersonal skills; ability to work independently and in a team
Requirements
- ▸accounting degree
- ▸accounts payable
- ▸erp systems
- ▸data accuracy
- ▸analytical
- ▸communication
Work Environment
Office Full-Time