Quest Global
Solving the world’s hardest engineering challenges through end‑to‑end solutions across industries.
Document Controller
Manage document flow, master list, EDMS, and stakeholder coordination.
Job Highlights
About the Role
• Act as SPC for the multifunctional team to manage drawing and document release. • Prepare and maintain the Master Document List (MDL) in the EDMS tool. • Proactively follow up with engineering on upcoming document submission dates and notify them of deliverables. • Update the MDL regularly, revise dates when delays occur, and inform the customer. • Coordinate with customers for document approvals, relay comments to engineering, and ensure resubmission of updated documents. • Submit only critical documents for customer approval as defined in the MDL at project start. • Review documents against the Document Management System specifications. • Utilize the EDMS tool for all communication and document storage. • Extract weekly reports from EDMS and share them with key project stakeholders. • Handle vendor documents outside EDMS, managing inbound and outbound communications. • Store vendor documents in designated EDMS folders and communicate them to the engineering team. • Manage the project folder, control access, and ensure proper document governance. • Conduct audits to confirm that only authorized stakeholders have access and that documents align with MDL revisions.
Key Responsibilities
- ▸mdl management
- ▸edms administration
- ▸document release
- ▸customer approvals
- ▸vendor docs
- ▸access audits
What You Bring
The role requires solid experience with document management systems, including EDMS tools, and proficiency in the MS Office suite. Knowledge of SAP, WRENCH, or Primavera is advantageous. Strong communication skills, the ability to handle discussions independently, and a collaborative mindset are essential. • Proficient with Document Management Systems and EDMS tools. • Skilled in using the MS Office suite. • Familiarity with SAP, WRENCH, and Primavera is a plus. • Demonstrates strong communication and presentation abilities. • Capable of independently handling discussions and communications. • Works effectively in a collaborative team environment.
Requirements
- ▸edms
- ▸ms office
- ▸sap
- ▸wrench
- ▸primavera
- ▸communication
Work Environment
Office Full-Time