Aecom
Trusted global infrastructure consulting firm delivering engineering, design, construction management services.
Administrative Assistant - Finance
Coordinate and process payment submissions, track documents, and liaise with teams.
Job Highlights
About the Role
Role Summary: Financial Administrative Coordinator with responsibility to coordinate with teams, GECs and PWA to ensure smooth and on‑time submission of payments to the Finance department. • Receive and create records for all payments submitted via FCTS. • Download payment submissions from FCTS. • Perform initial checks against contractual payment requirements. • Verify Ministry of Labor confirmation is provided. • For 2020 & 2019 projects, ensure Subcontractor Payment Detail Report is included, save copy, and update tracker. • Update Subcontractor tracker for any payment submissions. • Upload all payment documents in FCTS. • Manage documents in Tempobox (upload/transfer for approved or with comments). • Approve payment submissions in PMWeb. • Coordinate with parties on requirements or comments and follow up to maintain processing duration per procedures. • Update payment tracker for incoming, reviewed, returned, approved, and submitted payments. • Check TempoBox of ESD for approved or comment sheets. • Prepare payment documents for signature and email to assigned Engineers and HOS via secretary for approval. • Prepare payment submission set for PWA finance department. • Prepare and upload memos, circulars, and instructions related to payments management. • Maintain a correspondence tracker for incoming and outgoing letters. • Upload letters. • Coordinate with Archive for missing payment submissions in FCTS. • Maintain Payments Lessons Learned database to enhance performance. • Upload reviewed memos and scanned payment documents in FCTS. • Provide information as required by Engineer, GEC, Contractors, and/or ESD. • Upload memo and reviewed documents in SharePoint as needed. • Return all supporting documents to Project Engineer. • Assist in uploading KPIs in FCTS and SharePoint. • Report to the Road Projects Engineering Support Section management. • Work closely with assigned line manager to ensure goals are met and support timely payment submissions.
Key Responsibilities
- ▸fcts uploads
- ▸payment tracking
- ▸pmweb approval
- ▸tempobox management
- ▸sharepoint upload
- ▸kpi upload
Benefits
Additional Information: AECOM offers comprehensive benefits, including medical, dental, vision, life, AD&D, disability, paid time off, flexible work options, well‑being resources, retirement savings plan and employee stock purchase plan, among others. What makes AECOM a great place to work: You will be part of a global team that champions your growth, work on groundbreaking projects locally and globally, access cutting‑edge technology, and benefit from award‑winning training and development programs that expand technical and leadership skills.
Work Environment
Office Full-Time