Office Coordinator

About the Role

The coordinator will manage daily office operations, including answering phones, assisting internal and external customers, maintaining filing systems, and overseeing overall office organization. They will also handle check logging and mailing, provide administrative support to sales and operations staff, and assist with payroll management. Additional duties involve processing accounts‑payable invoices, managing draft check requests, and coordinating large purchase orders and vendor payments for services such as janitorial, uniforms, and waste removal. • Answer incoming calls and assist internal and external customers. • Maintain filing systems and overall office organization. • Log and mail checks regularly. • Provide administrative support to branch sales and operations teams. • Assist with payroll management tasks. • Process accounts‑payable invoices and manage draft check requests. • Set up large purchase orders and handle payments for office vendors (e.g., janitorial, uniforms, waste removal). • Sort and distribute incoming mail. • Order office and kitchen supplies. • Perform additional admin tasks as assigned by leadership.

Key Responsibilities

• ▸customer service
• ▸file management
• ▸check processing
• ▸accounts payable
• ▸purchase orders
• ▸payroll

What You Bring

Otis Elevator Company is hiring an Office Coordinator for its New York branch located at One Penn Plaza. The role requires a highly effective, organized, and ambitious professional who can perform a wide range of administrative functions with minimal direction. The successful candidate must be self‑reliant, a strong team player, and able to handle sensitive information under pressure. Candidates must have at least four years of office‑administrative experience and strong computer skills, particularly in Microsoft Word, Outlook, and Excel, with the ability to learn company‑specific software. Excellent written and verbal communication, attention to detail, and proven ability to plan, prioritize, and multitask are essential. A high‑school diploma is required; a BA/BS degree or equivalent experience is preferred. • Utilize Microsoft Word, Outlook, Excel, and learn company‑specific software. • Demonstrate strong written and verbal communication, detail orientation, and multitasking ability.

Requirements

• ▸word
• ▸outlook
• ▸excel
• ▸4 years
• ▸hs diploma
• ▸communication

Benefits

The position offers a salary range of $75,000 to $90,000, commensurate with education, experience, and performance. Otis is the world’s leading elevator and escalator manufacturer, serving 2.4 billion people daily and maintaining over 2.4 million units worldwide, including iconic landmarks such as the Eiffel Tower and the Empire State Building. Employees benefit from a global, diverse community and opportunities for training, leadership development, and education sponsorship through the Employee Scholar Program.

Work Environment

Office Full-Time