Document Specialist - HVDC

About the Role

The opportunity involves distributing project documents to internal teams and external customers while tracking document status and providing inputs to project management and relevant parties. You will ensure that all documentation is organized and up‑to‑date throughout the project lifecycle. You will profile and upload drawing files, manuals, test reports, and calculations into the Document Control System. You will maintain complete project documentation status and communicate with project managers, document coordinators, purchase in‑charge, and line departments for clarifications and suggestions. You will follow up with other departments to obtain required documents and ensure compliance with applicable external and internal regulations, procedures, and guidelines. • Distribute project documents internally and to customers, tracking their status. • Upload drawings, manuals, test reports, and calculations to the Document Control System. • Maintain up‑to‑date project documentation records. • Communicate with project managers, document coordinators, purchase, and line departments for clarifications. • Follow up with departments to obtain required documentation. • Ensure compliance with external and internal regulations, procedures, and guidelines. • Prepare reports, maintain records, and interpret contract documentation requirements.

Key Responsibilities

• ▸document distribution
• ▸document upload
• ▸record maintenance
• ▸compliance management
• ▸report preparation
• ▸stakeholder communication

What You Bring

You hold a bachelor’s degree and have 2 to 5 years of experience in documentation management, preferably in the oil & gas or power industries. Strong knowledge of document management systems and tools, as well as proficiency in MS Office (Word, Excel, PowerPoint, EDMS), is required. Experience in preparing reports, maintaining records, reading contracts, and understanding documentation requirements, combined with excellent written and verbal communication skills, will help you succeed. • Hold a bachelor’s degree. • Possess 2–5 years of documentation management experience, preferably in oil & gas or power sectors. • Demonstrate strong knowledge of document management systems and MS Office (Word, Excel, PowerPoint, EDMS). • Exhibit strong attention to detail and excellent written and verbal communication skills.

Requirements

• ▸bachelor's
• ▸2-5 yrs
• ▸document management
• ▸ms office
• ▸edms
• ▸communication

Work Environment

Office Full-Time