Wsp
WSP provides engineering, design, and consulting services across diverse sectors worldwide.
Administrative Assistant
Assist with JTMC contracts, budgeting, office admin, and traffic ops support
Job Highlights
About the Role
The role involves assisting the NYSDOT Project Manager with JTMC contracts and budgets, supporting the Operations Manager with calls and visitor coordination, and performing administrative tasks for the 24/7 JTMC traffic operations. Key duties include managing contract-related records, using software such as Excel and word processing, preparing memoranda and engineering reports, reviewing outgoing correspondence for accuracy, handling telephone inquiries, maintaining office inventory, scheduling calendars and conference rooms, taking meeting minutes, organizing files, and recommending procedural improvements. • Administer JTMC contracts and assist with annual budget preparation. • Answer phones, greet visitors, and handle filing and reporting tasks. • Maintain contract correspondence records and manage office inventory. • Prepare memoranda, engineering reports, graphics, and review outgoing communications. • Schedule calendars, conference rooms, and take meeting minutes. • Recommend and implement office procedure improvements. • Follow ethical standards and WSP’s Code of Conduct.
Key Responsibilities
- ▸contract administration
- ▸budget preparation
- ▸report preparation
- ▸excel management
- ▸meeting minutes
- ▸inventory management
What You Bring
Candidates should hold an associate degree, have 0‑2 years of full‑time administrative experience, be familiar with business office procedures, and demonstrate ethical decision‑making in line with WSP’s Code of Conduct. WSP is an equal‑opportunity employer, requires U.S. work authorization, and does not accept unsolicited resumes from staffing agencies. • Hold an associate degree and 0‑2 years of administrative experience.
Requirements
- ▸associate degree
- ▸admin experience
- ▸business procedures
- ▸ethical decision‑making
- ▸u.s. authorization
- ▸0‑2 years
Benefits
WSP offers a comprehensive benefits package covering medical, dental, vision, disability, life, retirement savings, paid leave, and other time‑off provisions, with an expected salary range of $37,800‑$68,100. • Receive comprehensive health, retirement, and paid‑time‑off benefits.
Work Environment
Office Full-Time