Administrative Assistant (CORP)

About the Role

• Support front desk duties including call distribution, mail handling, opening/closing procedures, and greeting guests. • Coordinate building conference room scheduling, onsite catering orders, and set/strike meeting spaces. • Participate in branch marketing and event planning. • Oversee daily maintenance of branch office machines and supplies. • Arrange employee travel for local branch and other campus personnel. • Purchase and inventory general office supplies for the Phoenix location. • Provide assorted administrative support to in‑house staff as needed. • Coordinate office events, conference room bookings, and on‑site catering orders. • Maintain office supplies, machines, printers, screens, and inventory management systems. • Coordinate corporate travel arrangements.

Key Responsibilities

• ▸call distribution
• ▸conference scheduling
• ▸machine maintenance
• ▸inventory management
• ▸travel coordination
• ▸supply purchasing

What You Bring

The role requires strong business acumen and collaboration with both internal teams and external clients. It blends administrative support experience with practical knowledge of computer hardware and software to keep the branch running smoothly. Physical demands are typical for an office environment, requiring clear communication, occasional manual dexterity, and the ability to lift light objects and operate equipment. California residents receive additional privacy notices as required by law, and reasonable accommodations are available for applicants with disabilities. Only individuals already authorized to work in the U.S. are eligible; future sponsorship is not provided. • High school diploma or GED equivalent required. • Proficient in Microsoft Windows applications: Outlook, Word, Excel, Teams, and PowerPoint. • Communicate ideas clearly in writing and verbally while multitasking on various tasks. • Handle tight deadlines, work under pressure, and thrive in a fast‑paced environment. • Experience with online purchasing and procurement of office supplies. • Reception experience: handling phone calls, mail distribution, greeting guests, and scheduling. • Demonstrate strong emotional intelligence to manage conflict and respond to client inquiries or complaints. • Show high organization, attention to detail, reliability, and consistent work habits. • Must communicate effectively (see, hear, speak, write) and possess manual dexterity for light office tasks. • Office environment is clean, orderly, properly lit, ventilated, with low to moderate noise levels. • Dental • Vision

Requirements

• ▸high school
• ▸microsoft office
• ▸procurement
• ▸reception
• ▸detail‑oriented
• ▸business acumen

Benefits

The working environment is clean, orderly, well‑lit and ventilated, with noise levels ranging from low to moderate. The position follows a standard Monday‑Friday schedule, has no travel requirement, and includes a comprehensive benefits package covering medical, dental, vision, flexible spending accounts, 401 K match, life and disability insurance, paid time off and pet insurance. • Medical • Flexible Spending Accounts • 401K with company match • Life/AD&D/LTD insurance • Paid Vacation/Sick/Holidays • Employee Assistance Program • Pet Insurance

Work Environment

Field