Jll
JLL provides professional services in real estate and investment management worldwide.
Facilities Coordinator
Coordinates facility operations, work orders, maintenance, and vendor/client liaison
Job Highlights
About the Role
The Facilities Coordinator role provides comprehensive facility management services, acting as a critical liaison among clients, vendors, and internal teams. This position ensures seamless daily operations through continuous facility monitoring, work order management, and administrative coordination, supporting JLL’s business objectives and operational excellence. • Monitor and distribute NCMMS work order assignments and preventive maintenance schedules • Manage elevator outage lists and work access forms to ensure minimal facility disruption • Complete Month End Reporting (MER) within the first five working days each month • Coordinate and schedule maintenance team activities and provide meeting support as needed • Process purchase orders, manage bid requests, and oversee service/construction contracts • Serve as primary interface with clients, visitors, and vendors while ensuring excellent communication • Assist with budgetary requests, variance analysis, and reporting activities • Maintain professionalism under stressful situations and time constraints
Key Responsibilities
- ▸work orders
- ▸preventive maintenance
- ▸elevator mgmt
- ▸maintenance scheduling
- ▸procurement
- ▸reporting
What You Bring
JLL empowers its people to shape a brighter future in real estate by delivering world‑class services, advisory, and technology. The company is dedicated to hiring talented individuals and providing an environment where they can thrive, grow meaningful careers, and belong. Whether you have deep experience in commercial real estate, skilled trades, or technology, JLL invites you to join its mission to shape a better world. The position is located on‑site in Chicago, Illinois, with a work schedule of 8 am to 4:30 pm, Monday through Friday. Compensation is estimated between $50,000 and $60,000 per year, and the role does not offer visa sponsorship; candidates must be authorized to work in the United States. • Associate’s degree in facilities management, building, business, or related field, or equivalent experience • Minimum two years of experience in facility or property administration • Superior customer service skills and client‑focused orientation • Proficiency in MS Office, especially advanced Excel for custom reports • Strong written, verbal, and interpersonal communication skills • Demonstrated ability to multitask and work independently without direct supervision • Bachelor’s degree in facilities management, business, or related field (preferred) • Experience with CMMS work order systems and facility management software • Knowledge of contract management and procurement processes • Experience with budget analysis and financial reporting • Previous experience managing vendor relationships and service contracts • Familiarity with compliance reporting and regulatory requirements
Requirements
- ▸facilities degree
- ▸2 years
- ▸advanced excel
- ▸cmms
- ▸budget analysis
- ▸customer service
Benefits
JLL offers a supportive culture and a comprehensive benefits package that prioritizes mental, physical, and emotional health, including a 401(k) plan with matching contributions, medical, dental, and vision coverage, paid parental leave at 100% salary, paid time off and company holidays, and early access to earned wages through Daily Pay.
Work Environment
Office Full-Time