Project Administrative Assistant

About the Role

• Perform clerical tasks and operate basic office equipment • Handle incoming calls, provide information, forward calls, and take messages • File and maintain written records and create electronic copies • Receive, sort, and log all deliveries into the computer database • Prepare daily outbound deliveries • Prepare materials for design and construction meetings • Record and update meeting minutes for site meetings • Procure consumable materials and office supplies • Support Superintendent with equipment inventory tracking and organization • Support Superintendent with entry of craft worker timecards • Provide general day‑to‑day support for the project team • Schedule, track, and log repairs and maintenance for work trucks • Provide maps and directions to visitors, subcontractors, deliveries, and new employees • Log all applicants into the Craft Applicant Tracking Spreadsheet

Key Responsibilities

• ▸delivery logging
• ▸inventory tracking
• ▸timecard entry
• ▸procurement supplies
• ▸meeting minutes
• ▸repair scheduling

What You Bring

Job postings typically remain open for a minimum of five days, with an average duration of 44 days. Applicants should note that Mortenson does not accept unsolicited agency communications without a valid agreement. • Associate’s degree in business or related field preferred • Minimum three years of administrative experience, preferably supporting a large team • Proficient in Microsoft Office, Excel, Email, Calendar, and PowerPoint • Strong working knowledge of basic office equipment • Excellent written and verbal communication skills • Highly organized and detail‑oriented

Requirements

• ▸associate’s degree
• ▸3 years
• ▸microsoft office
• ▸excel
• ▸powerpoint
• ▸communication

Benefits

The position offers a base pay range of $24.52‑$33.12 per hour, with higher rates for specific office locations, and eligibility for Mortenson’s incentive plan. Comprehensive benefits include medical, prescription, vision, dental, 401(k) with company match, paid time off, life and disability insurance, mental‑health resources, tuition reimbursement, adoption assistance, and a gym discount. • Medical, prescription, and vision coverage at no additional cost • Dental plan • 401(k) retirement plan with Mortenson match • Paid time off, holidays, and other paid leaves • Employer‑paid life, AD&D, and disability insurance • No‑cost mental health tools and concierge services • Tuition reimbursement • Adoption assistance • Gym membership discount program

Work Environment

Onsite