Receptionist

About the Role

This role provides professional administrative assistance and support to the business and external clients, maintaining a high level of professionalism, confidentiality and discretion at all times. The primary responsibility is front‑of‑house reception, answering phones, booking meeting rooms and pool cars, event catering, keeping areas tidy, onboarding new team members, team safety, ordering PPE, stationery and kitchen needs, regular reporting and ad‑hoc administration tasks. It is a five‑day‑a‑week role based in our South Brisbane office (no work from home). Day‑to‑day tasks include reception and phones, administrative support, coordination of building maintenance and office equipment, office communications, client and staff events, ordering supplies, ensuring cleanliness of reception, kitchens and meeting rooms, onboarding and exit checklists, and supporting HSSE tasks as the Office Safety and Environment Coordinator. • Reception and phone handling • Coordination of building maintenance and office equipment requirements • Coordination of office communications, client and staff events, and meetings • Ordering and maintaining stock of stationery, consumables, and kitchen supplies • Keeping reception areas, kitchens, and meeting rooms clean and presentable • Managing onboarding and exit checklists to ensure compliance with Stantec procedures • Supporting the Shared Services Team Lead with Health, Safety, Security & Environment tasks as Office Safety and Environment Coordinator • Assisting with compliance audits for quality, safety, and environment policies • Completing work in line with Stantec Core Values and Quality, Safety & Environment Systems

Key Responsibilities

• ▸reception
• ▸building maintenance
• ▸equipment coordination
• ▸safety coordination
• ▸compliance audits
• ▸reporting

What You Bring

The successful candidate will have excellent communication skills, at least two years of administration experience, a can‑do attitude, strong organisation and time‑management abilities, intermediate Microsoft Office knowledge, initiative, attention to detail, competent decision‑making, and the ability to work independently. • Excellent communication skills • Minimum 2 years’ experience delivering administration and office management services • Strong organisational and time‑management abilities, with multitasking and prioritisation • Intermediate knowledge of Microsoft Office and ability to learn new systems • Proactive, self‑motivated with initiative to identify improvement opportunities • Strong attention to detail and competent decision‑making/problem‑solving • Positive can‑do attitude

Requirements

• ▸2 years
• ▸microsoft office
• ▸communication
• ▸organisation
• ▸problem solving
• ▸initiative

Benefits

Stantec offers a competitive salary plus benefits such as flexible working arrangements within the office, learning and talent development programs, mentoring, career growth opportunities, a friendly team environment, salary continuance insurance, mental health and wellbeing programs, service recognition awards and an employee assistance program. • Competitive salary • Flexible working arrangements within the office • Learning and talent development programs (global, online, on‑the‑job) • Mentoring and career growth opportunities • Friendly team environment with dedicated staff • Salary Continuance Insurance (SCI) • Mental health and wellbeing programs • Service Recognition Awards • Employee Assistance Program

Work Environment

Office Full-Time