Accounts Receivable Clerk

About the Role

We are looking to hire an Account Receivable Specialist to ensure accurate and timely billing, payment application, and account reconciliation. This role supports daily order processing, customer invoicing, collections activities, and month-end close while maintaining strong internal controls and delivering excellent customer service. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment. • Support and verify credit card payments • Manage multiple priorities while maintaining a high level of accuracy and follow-through • Maintain financial security by adhering to internal accounting controls and confidentiality standards • Perform general accounting and administrative duties such as filing, answering phones, and routine correspondence • Post and apply customer payments accurately, including verification of deposits and payment details • Identify, track, and resolve aging balances and past-due accounts • Invoice customers for chemicals, parts, service work orders, and drop shipment sales orders • Provide invoice and statement copies upon customer request • Recommend process improvements to increase efficiency and effectiveness • Perform monthly close activities, including open items, statements, and aging reports • Approve and release orders to the appropriate warehouse for daily fulfillment • Email invoices and statements to customers; mail hard copies monthly for customers without email • Enter and maintain accurate data in accounts receivable general ledger accounts • Document workflows and work procedures to support consistency and training • Serve as backup for incoming phone coverage • Scan, code, and maintain documentation in Content Central on a monthly basis

Key Responsibilities

• ▸payment processing
• ▸invoice generation
• ▸collections management
• ▸month-end close
• ▸data entry
• ▸customer service

What You Bring

• Ability to work independently in a fast-paced environment, multitask, and prioritize daily activities with minimal supervision • Experience handling incoming calls, providing customer support, and resolving billing issues • Associate degree OR 3+ years of Accounts Receivable or related accounting experience • Strong attention to detail, organization, and communication skills • Collections experience preferred • Knowledge of subscription billing and reconciliation • Strong computer skills, including accounting software and Microsoft Office (Excel, Word) • SAP accounting software experience preferred

Requirements

• ▸sap
• ▸excel
• ▸associate degree
• ▸accounts receivable
• ▸customer support
• ▸collections

Work Environment

Office Full-Time