Jll
JLL provides professional services in real estate and investment management worldwide.
Facilities Coordinator
Coordinate facility operations, manage contractors, handle maintenance tasks and emergencies.
Job Highlights
About the Role
The company is looking for a proactive Facilities Coordinator to support a leading technology client at 101 Collins St in Melbourne. In this hands‑on role you will be the operational backbone that keeps the workplace running smoothly and builds meaningful relationships across all levels of the business. You will manage contractors and service providers, assign daily facilities tasks and perform basic maintenance, and use a facility‑management system such as Corrigo to track jobs, maintain records and process work orders. You will ensure all services meet company policies and safety standards, coordinate scheduling and problem‑solving with site teams, and serve on the Emergency Response Team to handle safety incidents and business‑continuity events. You will also support larger projects, reporting, planning and budgeting under the guidance of the Regional Facilities Manager. • Manage contractors and service providers to ensure quality work and customer service. • Assign daily facilities tasks and perform basic maintenance. • Use facility management systems (e.g., Corrigo) to track jobs, maintain records, and process work orders. • Ensure all services comply with company policies and safety requirements. • Coordinate with site teams and management to schedule work, resolve issues, and improve operations. • Participate in the Emergency Response Team, handling safety incidents and business continuity. • Support larger projects, reporting, planning, and budgeting under the Regional Facilities Manager. • Supervise and coordinate in‑house and external contracted services for high‑standard facilities management.
Key Responsibilities
- ▸contractor management
- ▸task assignment
- ▸corrigo system
- ▸safety compliance
- ▸scheduling coordination
- ▸emergency response
What You Bring
The ideal candidate excels in teamwork, customer service and task management while embodying JLL’s core values. Relevant experience includes coordinating maintenance work, facilities administration in dynamic environments, proficiency with computerized work‑management tools, and supervising both in‑house and external contracted services to uphold high‑standard facilities management. • Demonstrate strong teamwork, customer service, and task‑management skills. • Experience coordinating maintenance and facilities administration in dynamic environments. • Proficient with computerized work‑management tools.
Requirements
- ▸teamwork
- ▸customer service
- ▸task management
- ▸maintenance coordination
- ▸facilities administration
- ▸work‑management
Benefits
JLL offers an entrepreneurial, inclusive culture where diverse talent is celebrated and supported, providing opportunities for growth and a fulfilling career. The position is on‑site in Melbourne, VIC (job reference REQ482276) and the company is committed to equal opportunity, ethical conduct and protecting candidate privacy throughout the recruitment process.
Work Environment
Onsite