Jll
JLL provides professional services in real estate and investment management worldwide.
Facility Coordinator
Support facility operations, maintenance, vendor oversight, and client services.
Job Highlights
About the Role
The Facilities Coordinator supports the site and facility teams in operational activities such as maintenance, accounting, vendor oversight, equipment management, and occupancy services, while proactively building client relationships to meet service level expectations. In the daily role, the Coordinator assists with tactical planning, schedules repairs and minor works, coordinates vendor visits and onboarding, provides direction to service providers, maintains accurate site records, conducts walkthroughs, responds to work orders, and supports moves, events, and conference facilities. The position also performs site inspections, recommends operational improvements, manages asset data in the CMMS, tests system functionalities, and generates reports to ensure high‑quality service. • Schedule and oversee repairs, maintenance, and minor works, tracking to completion. • Build and manage supplier relationships, conduct site visits, and onboard vendors. • Provide direction to vendors and facilities staff to ensure coordinated execution with minimal disruption. • Conduct daily office walkthroughs, respond to work orders promptly, and meet KPI service standards. • Coordinate site amenities, moves, and support events, meetings, and conference facilities. • Perform site inspections, assess safety, and recommend operational improvements. • Enter and maintain asset data in CMMS, test functionalities, and generate reports. • Deliver exceptional client service reflected in feedback.
Key Responsibilities
- ▸repair scheduling
- ▸vendor management
- ▸work orders
- ▸site inspections
- ▸cmms management
- ▸client service
What You Bring
Candidates should have at least two years of facility or property administration experience, a GED or high‑school diploma, and U.S. citizenship due to contract requirements. Strong customer‑service orientation, communication skills, multitasking ability, and proficiency in MS Office, SharePoint, Excel, and CMMS/work‑order systems are essential, along with the capacity to work independently. Applicants are subject to background checks consistent with local fair‑chance ordinances, and the hiring process remains open until a suitable candidate is identified. • 2+ years of facility or property administration experience. • GED or high school diploma; U.S. citizenship required. • Strong customer‑service, communication, and multitasking abilities. • Proficiency in MS Office, SharePoint, Excel, and CMMS/work‑order systems. • Ability to work independently with strong organizational skills.
Requirements
- ▸facility admin
- ▸2+ years
- ▸ged
- ▸us citizenship
- ▸ms office
- ▸cmms
Benefits
The estimated compensation ranges from $60,000 to $70,000 annually for this on‑site role in Goleta, California, and the position does not provide visa sponsorship. JLL encourages applicants of all backgrounds to apply and offers a comprehensive benefits package that supports mental, physical, and emotional well‑being, including retirement, health care, paid parental leave, and flexible pay options. • 401(k) plan with company matching contributions. • Comprehensive medical, dental, and vision coverage. • Paid parental leave at 100% of salary. • Paid time off and company holidays. • Early access to earned wages through Daily Pay.
Work Environment
Onsite