Executive Assistant

About the Role

• Manage a multi‑time‑zone calendar, prioritize and resolve conflicts. • Coordinate complex domestic and international travel, including itineraries and expense reconciliation. • Serve as gatekeeper and liaison, preparing the SVP for meetings and engagements. • Plan, organize, and execute meetings, strategic events, and team off‑sites. • Prepare meeting materials such as agendas, presentations, and briefing documents. • Attend meetings, capture notes, and ensure timely follow‑up on action items. • Draft, edit, and proofread high‑level communications, presentations, and reports. • Handle sensitive and confidential information with discretion. • Coordinate special projects and department‑wide initiatives with minimal oversight. • Manage global communication distribution lists and assist with internal communications. • Prepare and review expense reports, purchase orders, and invoice approvals. • Identify cost‑optimization opportunities for travel and events. • Offer health, life, disability, and voluntary insurance plans for employees and eligible families. • Provide a retirement savings plan with company contributions. • Provide an Employee Assistance Program.

Key Responsibilities

• ▸calendar management
• ▸travel coordination
• ▸meeting planning
• ▸document preparation
• ▸expense management
• ▸project coordination

What You Bring

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Senior Vice President of Customer Success. The role demands exceptional attention to detail, strong communication, and the ability to manage multiple priorities in a fast‑paced, global environment. As a trusted partner, you will ensure seamless operations, allowing the SVP to focus on strategic priorities. The ideal candidate has at least three years of experience supporting senior executives in a global corporate setting, with proven expertise in managing complex calendars, travel, and events. Required skills include advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and familiarity with Teams, SharePoint, and procurement tools such as Coupa. Strong organizational, interpersonal, and confidential handling abilities are essential, alongside a customer‑focused mindset.

Requirements

• ▸microsoft office
• ▸teams
• ▸sharepoint
• ▸coupa
• ▸3+ years
• ▸organized

Benefits

The targeted base salary for this position in Redwood City, United States, ranges from $84,000 to $126,000 annually, with eligibility for bonus, equity, and additional benefits. Compensation reflects role level, location, and individual factors such as skills, experience, and education. Equinix provides a competitive benefits package aligned with its core values of inclusivity, sustainability, and efficiency. Employees receive comprehensive benefits, including health, life, disability, and voluntary insurance plans, a retirement savings program, and paid time off with holidays. Additional support includes an Employee Assistance Program and accommodations for individuals with disabilities. Equinix is an Equal Employment Opportunity and Affirmative Action employer, uses AI in hiring, participates in E‑Verify, and adheres to extensive EEO policies. • Accrue paid time off and paid holidays. • Offer accommodations for candidates with disabilities.

Work Environment

Office Full-Time