Administrative Assistant

About the Role

The Administrative Assistant supports general office activities and projects, provides customer service, and interacts with homeowners and board members under moderate supervision. This is a full‑time position located at 42635 Melanie Place Suite 103, Palm Desert, CA 92211. The role includes managing association documentation, maintaining homeowner and association data, and handling routine office communications such as mail and printing tasks. Additional responsibilities involve supporting community managers with board packages, coordinating with vendors, and providing backup reception or concierge assistance as needed. • Update and file association documents; arrange delivery and pickup from storage. • Maintain homeowner and association information in C3 and shared files. • Process incoming and outgoing mail; handle printing, scanning, and faxing tasks. • Organize and prepare correspondence related to association business. • Answer calls from homeowners, board members, and vendors. • Review invoices for completeness and accuracy; prepare payable vouchers. • Assist community managers with monthly board packages and in‑house mailings. • Provide backup support for concierge/reception as needed. • Monitor office supply levels and ensure workspaces remain organized. • Maintain confidentiality and adhere to company policies and procedures. • Deliver professional customer service and effective written communication. • Operate standard office equipment such as copiers and phone systems.

Key Responsibilities

• ▸document management
• ▸data management
• ▸mail handling
• ▸invoice review
• ▸board packages
• ▸customer service

What You Bring

Key requirements include proficiency with Microsoft Office, professional customer‑service skills, strong business correspondence abilities, and the capacity to interpret verbal and written instructions. The candidate must be self‑motivated, detail‑oriented, able to prioritize workload, maintain confidentiality, and operate standard office equipment while collaborating with multiple stakeholders. A high school diploma or GED is required, along with at least one year of directly related experience. • Demonstrate proficient use of Microsoft Word, Excel, and Outlook. • Interpret verbal and written instructions accurately. • Self‑motivate, prioritize tasks, and meet deadlines. • Communicate professionally via phone, email, and in person.

Requirements

• ▸microsoft office
• ▸customer service
• ▸business correspondence
• ▸detail‑oriented
• ▸high school
• ▸1+ year

Benefits

Compensation is $23 per hour, and the position is classified as full‑time. The work environment is a typical office setting with frequent social interaction.

Work Environment

Office Full-Time