Assistant Facilities Manager

About the Role

As an Assistant Facilities Manager at JLL, you will support the Facilities Management team in overseeing several client buildings. Reporting to the Facilities Manager, you will help manage a range of soft services and ensure the sites run efficiently and effectively. Your daily duties include leading the team that provides first‑line soft services such as reception, mail operations, meetings and events, cleaning, waste and recycling, vending, and food services. You will monitor office equipment and supplies, coordinate with vendors, and conduct weekly walk‑rounds with the cleaning manager to maintain quality standards. In addition, you will handle trouble‑ticket requests, manage health‑and‑safety compliance, and provide travel and visitor support by liaising with approved hotels and global travel managers. • Oversee first‑line soft services such as reception, mail, events, cleaning, waste, vending, and food services. • Monitor office equipment and supplies; coordinate vendor meetings for issue resolution and cost estimates. • Conduct weekly walk‑rounds with the cleaning manager to ensure quality standards. • Manage trouble‑ticket requests and respond to internal customer inquiries within SLA limits. • Handle daily health‑and‑safety compliance, fire drills, safety equipment, and training records. • Provide travel and visitor support by liaising with approved hotels and global travel managers. • Organize internal and external client events and supervise conference and kitchen facilities. • Raise purchase orders and maintain Wiki pages and communication channels for site coordination.

Key Responsibilities

• ▸soft services
• ▸vendor management
• ▸trouble tickets
• ▸health & safety
• ▸travel support
• ▸purchase orders

What You Bring

Required qualifications are a high school diploma or equivalent (or a four‑year degree) combined with at least two years of assistant facilities management experience. Experience with a computerized maintenance management system (CMMS), basic knowledge of mechanical and electrical systems, strong communication and multitasking abilities, and reliable transportation in the Bay Area are essential. Preferred qualifications include military service or a related degree, exposure to Corrigo CMMS, experience organizing client events, familiarity with Wiki pages and purchase‑order processes, and the ability to deputize for the Facilities Manager. Additional experience in travel support coordination and health‑and‑safety management is also valued. JLL is dedicated to protecting personal data, ensuring diversity and inclusion, and providing reasonable accommodations for applicants with disabilities. Candidates must be authorized to work in the United States without sponsorship. • Required: High school diploma or degree, 2+ years assistant facilities management experience, CMMS proficiency, Bay Area residency with transportation, strong communication, basic mechanical/electrical knowledge, and independent work ethic. • Preferred: Military service or related education, Corrigo CMMS exposure, event organization experience, Wiki and purchase‑order process knowledge, ability to deputize for Facilities Manager, travel support coordination, and health‑and‑safety management expertise.

Requirements

• ▸high school
• ▸2+ years
• ▸cmms
• ▸corrigo
• ▸mechanical/electrical
• ▸communication

Benefits

The position is on‑site in Sunnyvale, CA, within JLL’s collaborative and inclusive culture. JLL is an Equal Opportunity Employer, does not provide visa sponsorship, and offers an estimated compensation range of $66,400 to $99,600 per year, subject to qualifications and market conditions. Benefits include a 401(k) plan with company matching, comprehensive medical, dental, and vision coverage, paid parental leave at 100 % salary, paid time off, company holidays, and early access to earned wages through Daily Pay. JLL also leverages AI to match candidates with opportunities and promotes a supportive wellness environment. • 401(k) plan with company matching contributions. • Comprehensive medical, dental, and vision coverage. • Paid parental leave at 100 % of salary. • Paid time off, company holidays, and early access to earned wages via Daily Pay.

Work Environment

Onsite