Project Coordinator/Administrator

About the Role

• Provide general administration support for projects. • Assist campaign and proposal staff with proposal materials. • Support development of Project Execution Plans and Health and Safety Plans. • Implement established project control processes, including scope, budget, schedule, profitability and risk management. • Prepare baseline schedules in collaboration with project team members. • Monitor scope, cost and schedule alignment throughout project phases. • Track resource allocation and personnel changes. • Measure progress against schedule baselines and forecast budgets accurately. • Identify variances and trends and report them. • Assist Project Managers with monthly schedule updates, financial forecasting, invoicing and progress reports for internal and external clients. • Ensure high‑quality workmanship through accurate reporting, document control and timely monitoring.

Key Responsibilities

• ▸project control
• ▸baseline scheduling
• ▸cost forecasting
• ▸invoicing
• ▸progress reporting
• ▸document control

What You Bring

Successful candidates will be self‑motivated, highly organised and able to juggle several tasks simultaneously. They must communicate effectively with a wide range of stakeholders, demonstrate strong administrative attention to detail, and show initiative and ownership of responsibilities. Financial literacy, quick learning of Stantec’s PM tools, and diplomatic interpersonal skills are also essential. • Extensive knowledge of Microsoft Office suite. • Familiarity with project management software such as Project, Primavera, Oracle or SAP (beneficial). • Solid financial literacy. • Quick learner of Stantec’s PM and financial tools and processes. • Self‑starter with strong organisational and process skills, outcome‑focused. • Strong interpersonal skills to communicate with diverse stakeholders and apply diplomacy in tense situations. • Sound administrative abilities with attention to detail and effective written and oral communication. • Conscientious, initiative‑taking and accountable for meeting project requirements. • Ability to balance multiple projects and priorities consistently.

Requirements

• ▸microsoft office
• ▸project software
• ▸financial literacy
• ▸self‑starter
• ▸stakeholder communication
• ▸organisational skills

Benefits

The Wellington office in New Zealand is hiring a Project Coordinator/Administrator. The role supports multiple Project Managers through the project life‑cycle, helping to plan, programme, coordinate and manage several projects while also assisting senior staff with the overall project portfolio. It offers a chance to grow project‑management experience within a vibrant, inclusive team that values culture and work‑life balance. Stantec provides a competitive salary together with a range of benefits that support professional development and wellbeing. Employees enjoy an inclusive environment, flexible working options such as extra leave and part‑time arrangements, and access to learning programmes, mentoring, professional memberships, insurance cover, service awards and an employee assistance programme. • Competitive salary. • Friendly inclusive work environment. • Flexible working arrangements, including up to 4 weeks of additional leave, school‑term contracts, job sharing and part‑time options. • Learning and talent development programmes, including global, online and on‑the‑job learning. • Mentoring for personal development. • Health, Income Continuance and Life Insurance coverage. • Service Recognition Awards. • Employee Assistance Program.

Work Environment

Office Full-Time