Kimley-Horn
A multidisciplinary engineering and planning firm offering innovative solutions in various sectors.
Marketing Assistant
Assist with admin tasks, document prep, calendar management, travel, and office support
Job Highlights
About the Role
• Assist with word processing for client proposals, fee estimates, scopes of services, forms, progress reports, and other documents • Produce plans, project manuals, and reports, handling copying, printing, binding, filing, and scanning • Compile meeting agendas, minutes, and miscellaneous documents • Manage Outlook calendars and schedule meetings and calls • Book travel arrangements and manage expense reports • Support monthly invoicing activities • Partner with other administrative staff and firm leaders • Handle reception duties: answer/direct calls, manage packages, and greet visitors • Order supplies and maintain production rooms, supply rooms, and common areas • Assist with event planning and coordination • Run occasional errands • Maintain confidentiality and anticipate needs while managing competing priorities
Key Responsibilities
- ▸word processing
- ▸report production
- ▸calendar management
- ▸travel coordination
- ▸invoicing
- ▸reception
What You Bring
• Minimum 2+ years in a corporate/professional administrative role • Strong verbal and written communication skills, including grammar and proofreading • Proficient in Microsoft Office Suite • Professional, organized, client‑oriented, and deadline‑driven • Self‑starter comfortable with leaders traveling off‑site • Contract management and billing experience (preferred) • Graphics and PowerPoint skills (preferred)
Requirements
- ▸2+ years
- ▸microsoft office
- ▸communication
- ▸contract management
- ▸powerpoint
- ▸self‑starter
Benefits
Employees enjoy a comprehensive benefits package, including a generous retirement match, low‑cost health coverage, flexible time off, financial wellness programs, professional development support, and family‑friendly resources. • Exceptional retirement plan with 2‑to‑1 company match up to 4% of eligible compensation plus profit‑sharing • Comprehensive low‑cost health coverage (medical, dental, vision) • Flexible time off including personal leave, floating holidays, and half‑day Fridays • Financial wellness options such as student loan matching in 401(k) and performance‑based bonuses • Professional development through tuition reimbursement and internal training programs • Family‑friendly benefits like new parent leave, family‑building resources, and childcare support
Work Environment
Office Full-Time