Safety Administrative Assistant

About the Role

The Administrative Assistant I provides clerical and administrative support to one or more managers or departments within Shared Services or a Region. • Perform general clerical duties such as filing, mailing, faxing, photocopying, and typing • Maintain hard and electronic files • Handle materials and documents professionally and discreetly • Pull reports, bid bonds, and preconstruction documents • Code and track invoices • Assist with timekeeping, payroll, and HR functions as needed • Schedule appointments and update calendars for managers • Coordinate travel arrangements for managers • Set up and coordinate meetings and conferences • Answer phones promptly and professionally • Order and maintain office supplies for assigned areas • Support co‑worker recognition activities such as ordering tickets, flowers, or cards • Write reports, business correspondence, and procedures • Calculate mathematical figures and apply concepts such as fractions and percentages • Provide strong customer service • Maintain confidentiality • Solve practical problems using existing processes and procedures • Define problems, collect information, establish facts, and draw valid conclusions

Key Responsibilities

• ▸file management
• ▸report generation
• ▸invoice coding
• ▸scheduling
• ▸travel coordination
• ▸customer service

What You Bring

• High school diploma or equivalent, or two years related experience • Proficient with Microsoft Word, Excel, Outlook, and PowerPoint • Listen to, read, and comprehend instructions, correspondence, and memos • Demonstrate strong writing and verbal communication skills • Respond effectively to questions in one‑on‑one and small‑group settings • Collaborate well as part of a team • Prioritize work and employ strong organizational skills • Interpret varied instructions in written, oral, diagram, or schedule form

Requirements

• ▸high school
• ▸microsoft office
• ▸communication
• ▸teamwork
• ▸organization
• ▸interpretation

Benefits

At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co‑workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.

Work Environment

Onsite