Facility Coordinator

About the Role

The Facilities Coordinator supports the Site and Facility teams with operational activities across maintenance, operations, accounting, vendor oversight, equipment, supplies, and occupancy services. The role also proactively develops and maintains client relationships to ensure expected service levels are achieved. Key daily activities include collaborating with the Facility Management team on tactical planning, scheduling and managing repairs, minor works, and work requests, and building supplier relationships. The Coordinator coordinates vendor site visits, onboarding, and provides direction to ensure smooth execution with minimal disruption, while maintaining accurate site records and documentation. Additional responsibilities involve conducting daily walkthroughs, responding to work orders within KPI targets, acting as the primary contact for visitors and site amenities, supporting events and moves, and identifying opportunities for operational improvement through inspections and assessments. The role also includes asset data entry and updates in the CMMS, testing system functionalities, and generating reports to deliver exceptional client service. • Support facility team with maintenance, operations, accounting, vendor oversight, equipment, supplies, and occupancy services. • Develop and maintain client relationships to achieve service level expectations. • Schedule and manage repairs, minor works, and work requests, tracking them to completion. • Build supplier relationships, coordinate site visits, onboarding, and provide direction to minimize disruption. • Assist with maintenance planning, vendor procurement, and service scheduling. • Update and maintain accurate site records, documentation, and asset data in the CMMS. • Conduct daily walkthroughs, respond to work orders promptly, and ensure KPI compliance. • Serve as primary contact for visitors, guests, and coordinate site amenities and moves. • Support events, meetings, and conference facilities as needed. • Identify operational improvement opportunities and conduct site inspections and assessments. • Test CMMS functionalities and generate reports for client service excellence. • Provide superior customer service with strong verbal and written communication skills. • Maintain U.S. citizenship eligibility for government contract requirements.

Key Responsibilities

• ▸cmms management
• ▸repair scheduling
• ▸vendor coordination
• ▸client relations
• ▸site walkthroughs
• ▸report generation

What You Bring

Candidates must have at least two years of facility or property administration experience, a GED or high‑school diploma, superior customer‑service skills, strong written and verbal communication, and the ability to multitask under time constraints. Proficiency in Microsoft Office (especially Excel), SharePoint, and CMMS/work‑order systems is required, as well as U.S. citizenship due to government contract requirements. • Demonstrate proficiency in MS Office, especially Excel, SharePoint, and CMMS/work‑order systems. • Work independently with strong organizational and collaborative skills.

Requirements

• ▸excel
• ▸sharepoint
• ▸cmms
• ▸facility admin
• ▸ged
• ▸customer service

Benefits

The position is located on‑site in Riverside, CA, with an estimated annual compensation of $60,000‑$70,000 and a comprehensive benefits package that includes a 401(k) match, medical/dental/vision coverage, paid parental leave, PTO, holidays, and early wage access through Daily Pay. JLL is an equal‑opportunity employer that provides reasonable accommodations and encourages candidates from diverse backgrounds to apply.

Work Environment

Onsite