Administrative Executive

About the Role

The Administrative Executive at Cushman & Wakefield provides essential administrative and financial support for facilities management and maintenance contracts, ensuring accurate cost estimation, budgeting, and timely processing of payment documentation. • Prepare cost estimations and submit them to the Superintending Officer for approval. • Develop financial projections and control budgets and expenditures for contractor works. • Prepare IFM monthly payment claims and final accounts for facilities management and maintenance. • Conduct joint measurements with contractors on works orders and verify correctness against contract rates. • Compile payment claims, payment certificates, work orders, and invoices for timely submission. • Check, certify, and confirm contractor invoices to ensure they match payment certificates and works orders. • Collate and analyze all‑star rates and quotation rates to support future procurement decisions. • Endorse that all payment documents are prepared correctly in accordance with maintenance term contracts. • Take accountability for workplace safety and health standards, fostering a safety culture.

Key Responsibilities

• ▸cost estimation
• ▸budget control
• ▸payment claims
• ▸joint measurements
• ▸rate analysis
• ▸invoice certification

What You Bring

• Hold a diploma from a recognized tertiary institution. • Demonstrate strong organizational and coordination skills, proficiency in Microsoft Office Suite, and good written and verbal communication; prior administrative experience is preferred.

Requirements

• ▸diploma
• ▸microsoft office
• ▸organizational
• ▸coordination
• ▸communication
• ▸administrative

Work Environment

Onsite