Jll
JLL provides professional services in real estate and investment management worldwide.
Office & Events Assistant
Support office facilities, events, and client services on a Dublin campus.
Job Highlights
About the Role
Reporting to the Lead Office Assistant, you will join a varied team dedicated to maintaining high standards of operational facilities delivery on our client’s state‑of‑the‑art campus. You will support the facilities function, collaborate with the client WPS team, and contribute to a smooth, professional workplace environment. The role requires flexibility, including occasional weekend or after‑hours work. • Provide additional client support and follow SOPs • Upsell facilities by alerting the Facilities Manager to service gaps • Report maintenance issues and assist in emergencies such as leaks or spills • Set up meeting rooms and respond to meeting‑room requests • Conduct floor walks, check toilets and café areas, and replenish supplies • Identify and report hazards and incidents; perform health‑and‑safety checks • Respond to soft‑service calls, investigate issues, and ensure quick resolution • Greet clients and staff to maintain a professional, welcoming atmosphere • Liaise with the cleaning team, ensure cleaning schedule adherence, and keep reception tidy • Remove waste paper, manage segregation and collection with contractors • Complete monthly timesheets, reports, and stock sheets
Key Responsibilities
- ▸maintenance reporting
- ▸safety checks
- ▸meeting setup
- ▸facilities upsell
- ▸cleaning coordination
- ▸stock management
What You Bring
• Highly organized with excellent time‑management skills • Strong attention to detail and ability to work on own initiative • Customer service experience and fluent English communication • Proficient in Microsoft Office (Word, Excel, Outlook) • Ability to work flexibly, including weekends and after‑hours as needed
Requirements
- ▸organized
- ▸detail‑oriented
- ▸customer service
- ▸english
- ▸microsoft office
- ▸flexibility
Work Environment
Onsite