Mott Macdonald
A global engineering, management, and development consultancy delivering innovative solutions.
Administrative Assistant
Admin support for PMO, handling governance docs, SharePoint, and document control.
Job Highlights
About the Role
The Admin Support role is integral to the team, delivering essential administrative assistance and coordination for global projects. It ensures governance documentation, reporting dashboards, and onboarding processes are executed efficiently while managing multiple priorities and urgent tasks with accuracy and professionalism. • Manage onboarding and accreditation for project team members. • Assist with governance documentation and maintain reporting dashboards. • Coordinate meetings, prepare agendas, and keep accurate records. • Manage SharePoint access and ensure proper document storage and retrieval. • Provide administrative support for document control as directed.
Key Responsibilities
- ▸onboarding
- ▸governance docs
- ▸reporting dashboards
- ▸meeting coordination
- ▸sharepoint management
- ▸document control
What You Bring
The role provides administrative and coordination support for PMO operations, ensuring compliance with governance standards and supporting document control activities. Key skills include strong organization, proficiency in MS Office and SharePoint, attention to detail, and excellent communication. A minimum of one year of administrative support experience in engineering or construction environments is required. • Respond promptly to urgent requests and adapt to changing priorities. • Minimum 1+ year experience in administrative support roles. • Proficiency with Microsoft Office Suite and SharePoint. • Strong organizational and time‑management skills. • Excellent oral and written English communication. • Collaborate with global teams and adapt to cultural differences. • Experience supporting PMO or document control in engineering or construction projects. • Familiarity with EDMS platforms such as Aconex, ProCore, or Primavera Unifier. • Knowledge of ISO 19650 standards and governance frameworks. • Agile working.
Requirements
- ▸ms office
- ▸sharepoint
- ▸aconex
- ▸iso 19650
- ▸agile
- ▸1+ year
Benefits
Whether you aim to pursue excellence in your specialism or broaden your experience with flexible roles, you will join a community of global experts who champion you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant. Mott MacDonald supports staff in creating work‑life balance and offers flexible working arrangements, which can be discussed during the interview stage. Our benefits package includes agile working, critical illness and compassionate leave, paternity leave, group life and medical insurance, career mobility options, short and long‑term global employment opportunities, and opportunities for global collaboration and knowledge sharing. • Critical illness and compassionate leave. • Paternity leave. • Group term life and medical insurance. • Career mobility options. • Short and long‑term global employment opportunities.
Work Environment
Office Full-Time