Akima
Provides innovative solutions across various sectors, including government, energy, and infrastructure.
Office Administrator / Facilities Coordinator (OAFC)
Admin & facilities coordinator handling office operations, events, vendors, and onboarding.
Job Highlights
About the Role
• Assemble welcome bags and distribute branded merchandise. • Prepare meetings by printing/binding briefings and setting up conference rooms. • Directly manage and oversee facilities personnel, vendors and contractors for delivery of services • Manage vendor relationships and act as POC for equipment repairs. • Allocate and reconcile P-card purchases in a timely manner. • Prepare workspaces and welcome materials for new hires. • Restock coffee/snack areas weekly and bi-weekly; maintain kitchen supply list. • Create and manage Word, Excel, and PowerPoint documents, agendas, reports, and special projects. • Monitor and oversee the ordering of office supplies, coffee, and snacks. • Plan and manage special projects, events including catering, rentals, vendor quotes, budgets and logistics. • Support bi-weekly leadership meetings. • Maintain the day-to-day coordination of the office. • Relieve the receptionist for lunch breaks. • Track work anniversaries and coordinate award plaques and shipments. • Maintain and update office seating chart with manager approvals. • Finalize and edit presentations for spelling, formatting, and consistency. • Manage incoming/outgoing standard office mail and packages; coordinate standard office FedEx shipments and maintain supplies. • Maintain appearance of common areas; ensure kitchens and coffee bars are clean and stocked.
Key Responsibilities
- ▸vendor management
- ▸p-card reconciliation
- ▸document creation
- ▸event planning
- ▸office coordination
- ▸mail management
What You Bring
• Strong organizational and multitasking skills. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). • Ability to manage confidential information with discretion. • Proven experience in office administration or executive support. • Experience with onboarding processes and employee engagement is preferred. • Minimum High School Diploma and minimum five years administrative or customer service experience required. • Ability to work in the office from 8AM-5PM, M-F. • Excellent written and verbal communication.
Requirements
- ▸microsoft office
- ▸high school
- ▸admin support
- ▸customer service
- ▸organizational
- ▸communication
Work Environment
Office Full-Time