Project Administrative Assistant

About the Role

In this role, the assistant will provide comprehensive administrative support to the project team and Superintendent, handling communications, managing documentation, and coordinating supplies and equipment to keep projects moving smoothly. • Perform clerical tasks and operate office equipment. • Answer and route incoming calls, provide information, and take messages. • File and maintain both paper and electronic records. • Receive, sort, and log deliveries in a database. • Prepare daily outbound deliveries. • Assemble materials for design and construction meetings. • Record and update meeting minutes for site meetings. • Procure consumable materials and office supplies. • Assist Superintendent with equipment inventory tracking. • Enter craft worker timecards for the Superintendent. • Provide general day‑to‑day support to the project team. • Schedule, track, and log repairs and maintenance for work trucks. • Provide maps and directions to visitors, subcontractors, and new employees. • Log applicants into the Craft Applicant Tracking Spreadsheet.

Key Responsibilities

• ▸document management
• ▸supply procurement
• ▸inventory tracking
• ▸timecard entry
• ▸repair scheduling
• ▸administrative support

What You Bring

Mortenson is looking for a Project Administrative Assistant who can interact with staff at all levels in a dynamic, ever‑changing environment. The ideal candidate is flexible, resourceful, proactive, and professional while maintaining confidentiality. Candidates should have an associate’s degree in business or a related field and at least three years of administrative experience supporting large teams. Proficiency with Microsoft Office, strong communication skills, and the ability to stay highly organized are essential. Visa sponsorship is not available for this position, and applicants must be legally authorized to work in the U.S. Mortenson does not accept unsolicited agency communications without a valid agreement. • Associate’s degree in business or related field (preferred). • Minimum three years of administrative experience supporting large teams. • Proficient with Microsoft Office, Excel, Outlook, Calendar, and PowerPoint. • Skilled in using basic office equipment. • Strong written and verbal communication abilities. • Highly organized.

Requirements

• ▸associate's degree
• ▸admin experience
• ▸microsoft office
• ▸communication
• ▸organized
• ▸proactive

Benefits

Mortenson offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage at no additional cost, a 401(k) plan with generous company matching, paid time off, holidays, and various paid leaves. Additional perks include employer‑paid life, AD&D, and disability insurance, no‑cost mental health resources, tuition reimbursement, adoption assistance, and a gym membership discount. The base pay for this position ranges from $24.52 to $33.13 per hour, with higher rates for locations such as Denver, Chicago, Seattle, Portland, and Washington, D.C. Compensation is set based on knowledge, skills, experience, and internal equity considerations. • Medical, dental, vision, and prescription drug plans at no extra cost. • 401(k) plan with generous Mortenson matching. • Paid time off, holidays, and other paid leaves. • Employer‑paid life, AD&D, and disability insurance. • No‑cost mental health tools and concierge services. • Tuition reimbursement and adoption assistance. • Gym membership discount program.

Work Environment

Onsite