Executive Assistant to Group Executive Board Director

About the Role

The role is the Executive Assistant to a Group Executive Board Director in London, supporting a senior leader across multiple time zones. The position requires exceptional organisational skills, sound judgement, and the ability to manage sensitive information, governance activities, and complex travel arrangements. Acting as a strategic partner, the EA will ensure smooth delivery of priorities, facilitate decision‑making, and provide continuity across the organisation. • Manage the Group Executive Board Director’s multi‑time‑zone diary and coordinate senior stakeholder engagements. • Oversee the Director’s inbox, handle sensitive communications, and ensure confidentiality. • Provide secretariat support for Board and Committee meetings, including briefing papers, minute‑taking, and action tracking. • Create high‑quality presentations and reports aligned with strategic objectives. • Maintain and optimise the Group Board SharePoint site and other digital platforms. • Arrange complex international and domestic travel, securing visas, accommodations, and itineraries per travel and security guidelines. • Build and sustain collaborative relationships with internal teams (EAs, Communications, Finance, etc.) and external partners such as auditors and banks. • Support the wider Group Board and Executive Assistants to ensure continuity at the highest level. • Leverage Microsoft 365 tools to drive efficiency and accuracy in tasks.

Key Responsibilities

• ▸diary management
• ▸board secretariat
• ▸presentation design
• ▸sharepoint management
• ▸travel coordination
• ▸microsoft 365

What You Bring

The ideal candidate has extensive experience supporting C‑suite leaders in a global organisation, advanced proficiency with Microsoft 365, and strong communication and interpersonal skills. They must be highly organised, resilient, and capable of handling shifting priorities, while exercising discretion and collaboration. Desirable traits include independent judgement, project management experience, and the ability to coordinate cross‑functional teams. Mott MacDonald does not currently sponsor Skilled Worker visas, and applicants must be eligible for alternative UK immigration routes. The company offers a hybrid agile working model, promotes equality, diversity, and inclusion, and provides accessibility support throughout the recruitment process. • Proven experience supporting C‑suite executives, preferably a CFO, in a global environment. • Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive). • Excellent communication and influencing skills with all organisational levels. • Strong organisational resilience, capable of managing shifting priorities under pressure. • Demonstrated initiative, discretion, and collaborative mindset. • Ability to work independently, exercise sound judgement remotely, and manage projects end‑to‑end.

Requirements

• ▸c‑suite
• ▸microsoft 365
• ▸communication
• ▸resilience
• ▸project management
• ▸independent

Benefits

Benefits include a competitive pension match, life assurance, income protection, employee ownership bonuses, private medical insurance, generous holiday entitlement, enhanced family and carers leave, and extensive learning and development opportunities. Employees also enjoy wellbeing programmes, flexible benefits, and access to various employee networks. • Pension contribution match of 4.5 %–7 % and life assurance up to 4 × salary (option to 6 ×). • Income protection scheme with long‑term illness support and flexible benefit options. • Employee ownership model with performance bonuses and direct pathway to ownership for senior roles. • Private medical insurance, health cash plan, and access to menopause support (Peppy). • Minimum 33‑35 days annual leave (increasing to 35 days after 5 years) with buy‑sell options. • Enhanced family leave: 26 weeks paid maternity/adoption, 2 weeks paternity, shared parental leave up to 24 weeks full pay, extra caring days. • Learning and development support including professional subscriptions, mentoring, and formal training. • Access to employee networks for LGBTQ+, gender, race, disability, and parents/carers communities.

Work Environment

Hybrid