Project Coordinator

About the Role

The Project Coordinator will support engineering and real‑estate practice teams by handling project documentation, client communications, and administrative tasks, ensuring projects progress smoothly from inception through delivery. This role involves coordinating staff, contractors, and submittals, as well as managing project schedules and deliverables. • Manage full project cycle for national clients • Interface with clients regarding expectations, schedule, permitting process, etc. • Coordinate staff and contractors locally and nationally • Coordinate project submittals to jurisdictional agencies, cities, utilities, etc. • Research agency requirements • Track all tasks and client deliverable documents • Facilitate client communications (proposals, letters, contracts, transmittals, etc.) • Compile and assemble reports; coordinate large production jobs, printing, and binding • Assist engineering staff with contract processes and request insurance certificates • Prepare weekly trackers or job status communications for clients • Assist internal clients with billing and perform invoice reviews • Create, proofread, edit, format, and finalize project‑related documents and reports • Support Real Estate practice team by drafting, editing, and finalizing real estate and legal documents • Conduct property record searches • Manage electronic and paper file management • Create cost summaries and market studies using Excel • Provide administrative support as needed, including ordering supplies, facilities coordination, equipment maintenance scheduling, shipping/courier coordination, and miscellaneous office tasks

Key Responsibilities

• ▸project coordination
• ▸submittal management
• ▸document production
• ▸file management
• ▸cost summaries
• ▸report compilation

What You Bring

Candidates should hold an associate or bachelor’s degree with six or more years of relevant experience, or a high school diploma with eight or more years. Required skills include excellent verbal and written communication, strong proficiency in the MS Office suite and Adobe Professional, and solid proof‑reading and editing abilities. A client‑oriented, positive, and take‑charge attitude, combined with high organization and attention to detail, is essential. • Associate or Bachelor’s degree with 6+ years of relevant experience (or High school diploma with 8+ years) • Excellent verbal and written communication skills • Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint) • Proficient in Adobe Professional • Strong proofing, formatting, and editing skills • Highly organized and detail‑oriented • Ability to manage multiple tasks and meet deadlines under pressure • Ability to work well with various people and in a team environment • Ability to travel on a limited basis

Requirements

• ▸bachelor's
• ▸ms office
• ▸adobe professional
• ▸proofreading
• ▸detail-oriented
• ▸communication

Benefits

The salary range is $73,000 to $83,000, dependent on applicable experience, and the position may require limited travel. Kimley‑Horn offers a comprehensive benefits package and a supportive work environment. Kimley‑Horn places people, clients, and employees at the forefront, fostering a culture where individuals can flourish. The company’s strong employee retention, robust benefits, and 18‑year presence on Fortune’s “100 Best Companies to Work For” list reflect its commitment to quality. Key benefits include an exceptional retirement plan with a 2‑to‑1 company match and profit‑sharing, low‑cost health coverage, flexible time‑off options, financial wellness programs, professional development opportunities, and family‑friendly policies. • 2‑to‑1 company match on up to 4% of eligible compensation plus profit‑sharing in retirement plan • Low‑cost medical, dental, and vision insurance options • Personal leave, flexible scheduling, floating holidays, and half‑day Fridays • Student loan matching in 401(k) and performance‑based bonuses • Tuition reimbursement and extensive internal training programs • New parent leave, family‑building benefits, and childcare resources

Work Environment

Office Full-Time