Executive Assistant, xScale

About the Role

• Manage demanding calendar and travel schedules; plan and coordinate meetings across time zones, handling logistics and conflicts. • Serve as primary contact between executives and internal or external colleagues. • Handle complex office administrative tasks using independent judgment and initiative. • Build collaborative relationships with other Executive Assistants company‑wide. • Prepare and ensure timely completion of expense reports. • Manage purchase orders and facilitate approval of invoices for payment. • Organize and execute meetings; develop materials, take and distribute notes, and track action items. • Plan and organize special events, coordinating venue, catering, and AV/video conferencing support. • Coordinate special projects as needed. • Support department‑wide events and initiatives. • Manage global communication distribution lists, email, and other correspondence. • Liaise between senior leadership, their direct reports, and front‑line teams. • Maintain the highest degree of discretion and respect for confidentiality. • Build and maintain positive inter‑departmental working relationships.

Key Responsibilities

• ▸calendar management
• ▸travel coordination
• ▸expense reporting
• ▸purchase orders
• ▸meeting coordination
• ▸event planning

What You Bring

We are seeking a talented and enthusiastic professional for the role of Executive Assistant, xScale to support the Managing Director and xScale leadership team. The successful candidate will thrive in a dynamic high‑paced environment, be proactive and resourceful, and have a customer service mentality. The Executive Assistant must be a strong team player with exceptional attention to detail, solid organizational and communication skills, and proven experience managing competing priorities daily. • 5+ years’ experience in a global corporate environment performing similar tasks. • 3+ years supporting senior executives. • Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook; Visio, Teams, SharePoint preferred. • Ability to prioritize and re‑prioritize in a fast‑paced environment with little oversight. • Strong organizational, multitasking, and execution skills with meticulous attention to detail. • Excellent analytical, problem‑solving, and communication abilities. • Thrive in high‑energy, fast‑paced settings; proactive and resourceful. • Exceptional time management and proven ability to meet deadlines. • Experience in a culturally diverse global company preferred.

Requirements

• ▸5+ years
• ▸microsoft office
• ▸visio
• ▸time management
• ▸detail‑oriented
• ▸executive support

Benefits

The targeted pay range for this position in the United States – Denver office is $70,000 to $105,000 USD annually. Pay ranges reflect minimum and maximum targets for new‑hire full‑time positions based on role, level, and location and may be updated periodically. Individual compensation also considers job‑related skills, experience, and education, and does not include potential bonuses, equity, or benefits. Equinix offers a competitive, inclusive, sustainable, connected, and efficient benefits package aligned with our core values. Employees receive access to health, life, disability, and voluntary insurance plans, a retirement savings plan, paid time off and holidays, and an Employee Assistance Program. Benefits are designed to support employees at every stage of their career and life, enabling them to bring their whole self to work. • Employee Assistance Program available to all employees. • Health, life, disability, and voluntary insurance plans for employees and eligible families. • Retirement plan with contributions from employee and Equinix. • Paid Time Off (PTO) accrued each pay period and various paid holidays.

Work Environment

Office Full-Time