Administrative Assistant

About the Role

• Organize and schedule meetings, events, trainings, and appointments • Prepare presentations and assist with regular report preparation • Order office supplies and manage mailing of USPS/UPS/FedEx packages • File materials and maintain data organization • Exercise responsible and ethical decision‑making regarding company funds and resources • Maintain a pleasant telephone manner and think on your feet with callers • Provide customer‑service oriented “can‑do” support • Apply problem‑solving and people skills • Use Microsoft Office, PowerPoint, AV, and computer equipment for presentations • Uphold workplace safety and comply with health, safety, drug/alcohol, and harassment policies

Key Responsibilities

• ▸meeting coordination
• ▸presentation prep
• ▸data management
• ▸microsoft office
• ▸customer support
• ▸safety compliance

What You Bring

WSP is seeking a motivated Administrative Assistant to support the Power & Energy Team in a temporary role for a client in Rochester, NY (or Buffalo, NY). The assistant will work closely with business executives, directors, managers, engineers, project managers, and other multi‑discipline team members to facilitate project and business operations. Candidates must possess a high school diploma, strong oral and written communication skills, a pleasant telephone manner, a customer‑service “can‑do” attitude, superior organizational accuracy, and proficiency in Microsoft Office and PowerPoint. Additional expectations include technical aptitude with AV and computer equipment, problem‑solving and people skills, and adherence to WSP’s health, safety, and conduct policies. WSP USA, part of a global engineering and professional services firm with over 15,000 employees, provides a flexible workplace model and is an equal‑opportunity employer. Candidates must be authorized to work in the United States. • Communicate accurately and clearly both orally and in writing • Demonstrate superior organizational skills and accuracy

Requirements

• ▸high school
• ▸microsoft office
• ▸powerpoint
• ▸av
• ▸communication
• ▸organization

Benefits

WSP offers a comprehensive benefits suite—including medical, dental, vision, disability, life insurance, retirement savings, paid sick leave, vacation, parental leave, and paid time off for bereavement, voting, and naturalization—and a salary range of $37,600‑$56,400, subject to experience, location, and internal equity. • Book travel arrangements

Work Environment

Office Full-Time