Receptionist – Temporary

About the Role

As a Receptionist at Gensler, you will serve as the first point of contact for clients, vendors, and staff, embodying the firm’s values and professionalism. This temporary role runs from February 5 through February 6 2026. • Answer phone calls via Teams, direct callers or take messages. • Greet and welcome all guests, notifying staff of arrivals. • Receive interview applicants and vendor samples. • Direct deliveries to the mail room and process parking validations. • Assist clients, consultants, vendors, and staff with inquiries. • Monitor conference‑room reservation system and alert staff to conflicts. • Book, cancel, and maintain conference‑room reservations. • Keep lobby and lobby‑facing conference rooms tidy throughout the day. • Update the monthly office event calendar. • Support administrative projects, special events, and tasks as needed.

Key Responsibilities

• ▸phone calls
• ▸guest reception
• ▸delivery coordination
• ▸reservation system
• ▸parking validation
• ▸event calendar

What You Bring

• Minimum two years of administrative experience. • Strong attention to detail and ability to multitask. • Proficient with Microsoft Office. • “Can‑Do” attitude; prioritize tasks and follow through independently and in a team. • Excellent communication and relationship‑management skills. • Professional presentation and phone etiquette. • Reliable and willing to work overtime as needed. • Enjoy curated art exhibits, internal design competitions, and Well‑being Week.

Requirements

• ▸microsoft office
• ▸admin experience
• ▸detail‑oriented
• ▸can‑do
• ▸communication
• ▸phone etiquette

Benefits

Gensler’s workplace culture emphasizes both high‑quality design work and a vibrant employee experience, offering curated art exhibits, internal design competitions, and a dedicated Well‑being Week. • Hourly rate estimated between $22 and $25, based on experience.

Work Environment

Office Full-Time