Otis Elevator Co.
Designs, manufactures, and services elevators, escalators, and moving walkways worldwide.
Office Coordinator
Provides comprehensive administrative and office management support for the branch.
Job Highlights
About the Role
• Answer phones and support internal and external customers. • Organize filing systems and manage overall office administration. • Log and mail checks, providing support to sales and operations staff. • Handle payroll management for the branch. • Process accounts payable invoices and draft check requests. • Create large purchase orders and manage payments for office vendors such as janitorial, uniform, and waste services. • Sort and distribute incoming mail. • Order office and kitchen supplies. • Maintain control over draft check requests and complete ad‑hoc tasks from leadership.
Key Responsibilities
- ▸customer support
- ▸office administration
- ▸payroll management
- ▸accounts payable
- ▸purchase orders
- ▸check processing
What You Bring
Otis Elevator Company is seeking an organized Office Coordinator for its Moorestown, NJ branch. The position supports daily office operations with minimal supervision, requiring strong problem‑solving abilities and discretion when handling confidential information. • Minimum 4+ years of office administrative support experience. • Proficient in Microsoft Office (Word, Outlook, Excel) and quick to learn proprietary software. • Strong written and verbal communication; detail‑oriented and organized. • Demonstrated ability to plan, prioritize, multitask and manage workflow independently. • Capable of handling sensitive and confidential information with good judgment. • Customer‑focused with professional interpersonal skills. • High school diploma required; BA/BS degree preferred or equivalent relevant experience.
Requirements
- ▸4+ years
- ▸microsoft office
- ▸ba/bs
- ▸problem‑solving
- ▸communication
- ▸confidential
Benefits
Employees benefit from extensive training, leadership development, and the Employee Scholar Program, which funds further education and certifications. Otis promotes an inclusive culture, equal‑opportunity employment, and a focus on environmental, social, and governance initiatives.
Work Environment
Office Full-Time