Apprentice Administrator 2026 - Scotland

About the Role

The Apprentice Administrator ensures the smooth operation of the office by handling a variety of administrative duties and providing a professional front‑desk presence. This proactive role supports staff and visitors, maintains an orderly environment and assists with tasks such as mail handling, document processing and meeting coordination. • Provide reception support, answer phones, take messages, and assist staff and visitors. • Sign in visitors and ensure a welcoming atmosphere. • Manage incoming and outgoing mail and couriers efficiently. • Assist with administrative tasks such as typing, photocopying, scanning, and printing documents. • Arrange travel and accommodations for staff and management as needed. • Schedule and book meetings and trainings. • Arrange tea/coffee and lunches for meetings/events. • Maintain and update company databases, including active project lists and building records. • Provide coverage for staff during holidays to ensure uninterrupted office operations. • Ensure the office environment is clean and organized. • Monitor photocopier paper levels, toner, and error messages. • Keep welfare and office refreshment supplies stocked for staff. • Conduct weekly Legionella checks and fire alarm tests. • Regularly check and maintain the First Aid Box and emergency lights.

Key Responsibilities

• ▸front desk
• ▸mail handling
• ▸document management
• ▸travel coordination
• ▸meeting scheduling
• ▸database updates

What You Bring

Apprentice Administrator 2026 is based in Grangemouth, Scotland, and forms part of Galliford Try’s highly‑rated construction and civil engineering apprenticeship programme. The programme has been recognised as the No. 1 choice for apprentices by TheJobCrowd and has won the Environmental and Ethical Awareness award. It offers hands‑on experience, technical skill development and academic qualifications within a supportive environment. Apprentices will complete a qualification that matches their current education level, ranging from Level 3 to a degree‑level apprenticeship, all fully funded by Galliford Try. The 18‑month Trainee Development Programme combines on‑the‑job training with a series of modules and concludes with a graduation event and a nationally recognised credential. The role is slated for a Summer 2026 start, with flexibility for an earlier commencement. The ideal candidate is passionate about construction, eager to learn and willing to engage in key projects. Good communication skills, adaptability and a flexible approach are essential, alongside eligibility to live and work in the UK and meeting the minimum entry requirements for the apprenticeship.

Requirements

• ▸construction
• ▸level‑3
• ▸degree‑level
• ▸communication
• ▸adaptability
• ▸eligibility

Benefits

Galliford Try is a leading construction company dedicated to improving the UK’s built environment and delivering lasting community change. The company promotes an inclusive culture, health, safety and wellbeing through its ‘Be Well’ programme, which offers gym discounts and support for a range of wellbeing topics. Apprentices receive a competitive salary, a permanent contract after completion, 28 days’ holiday (plus a purchase scheme) and a comprehensive benefits package that includes private medical insurance, two paid volunteering days, agile working, a Save‑as‑You‑Earn share purchase scheme, an Employee Assistance Programme, enhanced maternity/paternity leave, a pension scheme, a Cycle‑to‑Work scheme and various retail discounts.

Work Environment

Onsite

Interview Process

-submit application -initial screening stage -interview with the local team