Property Associate

About the Role

The Property Associate (PA) is an on‑site role responsible for administrative functions across one or more buildings, including accounting support and tenant relations. Estimated compensation ranges from $27.00 to $28.85 per hour, with a standard Monday‑Friday schedule of 8 am‑5 pm. • Process accounts payable by reviewing and coding invoices for payment. • Assist with accounts receivable tasks, including billing, statements, collections, and manual adjustments. • Track administrative expenses, monitor budgets, and identify cost‑saving opportunities. • Manage lease documentation: execution, distribution, filing, and notification deadlines. • Monitor email, phone, and work‑order systems to provide prompt, courteous responses and route inquiries. • Organize office mail, correspondence, reports, and maintain physical and virtual filing systems. • Update employee, client, and customer contact databases and coordinate conference‑room reservations. • Arrange department lunches, meetings, events, and business travel. • Process building access requests for visitors and vendors, and manage access‑card activations/deactivations. • Verify and track tenant and contractor certificates of insurance, providing renewal notices. • Support compliance audits by preparing files and records. • Participate in new‑tenant welcome orientation and move‑in/move‑out procedures. • Maintain regular contact with maintenance, security, and building staff to ensure clean, secure common areas. • Document potential liability incidents and forward to risk‑management. • Collect vendor W‑9 forms and assist with new vendor setups. • Aid property team with budget preparation, recurring reporting, and utility meter billing. • Assist in vendor contract creation, execution, and tracking. • Provide general and ad‑hoc administrative support to the property team.

Key Responsibilities

• ▸invoice processing
• ▸budget tracking
• ▸lease management
• ▸workorder management
• ▸access management
• ▸contract management

What You Bring

The position requires regular long periods of sitting, frequent standing, walking, and occasional lifting of up to 35 pounds, in compliance with ADA guidelines. Reasonable accommodations are provided for individuals with disabilities. Candidates must be authorized to work in the United States without sponsorship and will be based in Portland, OR. JLL encourages applicants to apply even if they do not meet every qualification, emphasizing a focus on potential and fit. • High school diploma required; BA/BS preferred. • Minimum one year of experience in commercial real‑estate, property, or office management. • Proficiency with Microsoft Office Suite and willingness to learn new software. • Excellent oral and written communication skills with strong attention to detail. • Ability to manage multiple projects under pressure and work independently or collaboratively. • Basic quantitative skills for calculating figures and percentages. • Adaptability to change and ability to make decisions with incomplete information. • Flexibility to work occasional overtime beyond a standard 40‑hour week.

Requirements

• ▸high school
• ▸ba/bs
• ▸microsoft office
• ▸project management
• ▸communication
• ▸real estate

Benefits

Employees enjoy a comprehensive benefits package—including 401(k) matching, medical/dental/vision coverage, paid parental leave, PTO, and early wage access—within a supportive, diverse environment that emphasizes wellness, sustainability, and cutting‑edge technology. • Competitive hourly wage ($27–$28.85) with a comprehensive benefits package. • 401(k) with company match, medical/dental/vision coverage, and paid parental leave. • Paid time off, company holidays, and early wage access via Daily Pay. • Supportive, diverse work environment focused on growth, wellness, and sustainability. • Access to cutting‑edge technology and AI tools for recruitment and daily tasks.

Work Environment

Onsite